Hiring for Administrative Asistant Job at Fort St. John Full Time

The Opportunity:
McElhanney Ltd. is seeking an Administrative Assistant to join our rapidly growing team in Fort St. John, BC. As an Administrative Assistant, you are the glue that keeps the team together. Wearing a variety of hats, you will work independently while bringing forward opportunities for improvement within our current processes. You have an approachable demeanor and are comfortable managing competing priorities with ease. In this position, you will provide administrative support to a team of office and field-based staff working across BC.

What You’ll Be Doing: :

• Entering and maintaining accurate project details through McElhanney’s Business Management System (BMS) and Health Safety & Environment (HSE) system
• Preparing timely project invoicing and staff expenses across multiple projects
• Assisting with fleet management which includes coordination of vehicles, servicing/outfitting
• Coordinating and organizing travel plans and accommodations for staff
• Processing accounts payable and following up with vendors to ensure timely payment is made
• Data entry of field and office equipment for project billing
• Assisting with maintaining employee safety training records, which would include booking courses, pulling training reports, driver information
• Establishing and maintaining relationships with suppliers
• Maintaining office equipment and supplies
• Preparing and receiving shipments for courier and mail
• Ability to join project meetings and record detailed minutes of the meetings
• Maintaining digital and general filing systems.
• Meeting and greeting clients and assisting the general public when they visit the office.
• Taking payments and processing point of sale transactions for customers

What You’ll Bring:

• Previous experience in an administrative support role within a professional environment.
• Previous experience with MS Office 365 (Word, Excel, Outlook, PowerPoint, and Project)
• Ability to work with technology and systems
• Exceptional customer service and communication skills (written and verbal),
• Knowledge of Microsoft Teams, SharePoint, Adobe Acrobat, an asset.
• Attention to detail and ability to multi-task in an efficient and organized manner; and
• Demonstrated workplace professionalism with the ability to handle confidential/sensitive information with discretion.
• BC Driver’s License, Class 5 or higher, with a driver’s abstract that demonstrates safe driving behavior is preferred but not required.

Key Characteristics for Best Fit: :

• A passion for working collaboratively with multidisciplinary teams
• Organized with the ability to ‘switch gears’ at a moment’s notice
• Curious and eager to learn new skills
• Innovative mindset with the ability to recognize ‘ways to get the job done more efficiently
• Self-aware individual with the ability to recognize when to defer to the senior supervisor
• Respectful of team members, contractors, clients, and other stakeholders

What Can We Offer You?:

• Great compensation and benefits, including extended health and dental coverage, healthcare spending account, and RRSP matching
• Employee and Family Assistance Program, which offers 24/7 support for all employees and their families either online or over the phone
• A family-like culture that is characterized by respect and inclusion for all
• Continuous support for your professional development and growth

Vaccination Requirement:

In accordance with the recommendations and guidance provided by government health authorities, McElhanney strongly encourages all employees to get fully vaccinated to protect themselves and others against the health and safety risks and the transmission of COVID-19 to others. This position requires that the successful candidate is fully vaccinated against COVID-19 and as such, proof of vaccination will be required prior to the first day of employment. McElhanney will consider all accommodations required due to a protected ground under applicable human rights legislation.

About McElhanney:

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,100 staff members in 33 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation, and benefits package, and collaborating with a team of great professionals.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.:

#LI-AM3 #Junior #Hybrid
If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers: to apply online. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

To learn more about employee experience at McElhanney, visit us on Glassdoor

McElhanney is committed to fostering a culture of diversity, equity, and inclusion which celebrates the successes that comes from a team diverse in expertise, experiences, and perspectives. We encourage and are pleased to consider all qualified candidates, welcoming all ethnicities, religions, colour, sex, sexual orientation, gender identity, aboriginal status, age, disability, or persons who may require an accommodation, to apply.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning

The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.