Hiring for Summer Student – Administrative/Customer Service Clerk Job at Oakville Full Time

Job Details:

Part Time (Non-UnionT)


Posting Status:
Open to all current Town of Oakville employees and external applicants

Location:
Various departments at Town Hall and offsite

The Town of Oakville is seeking applications for students interested in doing administrative duties during the summer term of 2021. The responsibilities and qualifications listed below are indicative of the typical skills and competencies needed for a variety of positions. All applications will be retained in a pool and reviewed as any requests for summer administrative staff are received from town departments.

Job Responsibilities

• Responding to inquiries in person, via telephone, mail, fax, emails to the public, elected representatives and staff;
• Providing information to customers and potential customers both over the phone and in person;
• Recording and forwarding information requests to appropriate staff;
• Photocopying and collating information packages for distribution;
• Providing accurate information regarding department services;
• Preparing and processing documents regarding town business and responses to customers;
• Providing administrative support to department staff;
• Tracking, recording ,and distributing all incoming mail;
• Data entry, filing, and other clerical duties as required;
• Back-up support for telephone switchboard;
• Performing other duties as assigned.

Qualifications

• All applicants must provide confirmation of post-secondary full time student status in current academic year and/or acceptance into full time studies in September 2021;
• Excellent communication, interpersonal, organizational and clerical skills are critical;
• Previous experience working in a customer service related environment an asset;
• Must have the ability to maintain confidentiality;
• Effective keyboarding skills and proficiency with office automation and computer applications such as Microsoft Office products is required;
• Familiarity with any of the following programs would be considered an asset: Amanda, JD Edwards, CLASS, Google calendar, Autocad, GIS, and/or Sharepoint.

Applications for this position must be received at oakville.ca in the employment section by no later than midnight on January 24, 2022.

DATED: December 10, 2021

The successful candidate will be required to submit proof of full vaccination in accordance with the town’s COVID-19 Vaccination Policy and Procedure. Accommodation requests for new hires that are unable to get vaccinated against COVID-19 for reasons protected under the Ontario Human Rights Code, must be made in writing to the Human Resources department.

This job profile reflects the general details considered necessary to perform the principal functions and shall not be construed as an interpretation of all work requirements inherent in the job. Applicants are required to demonstrate in their applications and in the interview process that their qualifications for the positions match those specified. Applicants may be required to undergo a skills assessment.

We thank all applicants and advise that only those selected for an interview will be contacted.