HomeLife Realty Services Inc Hiring for Receptionist/Administrative Assistant Job at Toronto Full Time

HomeLife™ Realty Services Inc.

HomeLife Realty Services Inc. is an established Global Real Estate Franchise Brand with over 30 years in business and with thousands of agents and offices located in many parts of the world.

The Opportunity
We have an upcoming opening for a high-performing full-time Receptionist/Administrative Assistant to work at our Corporate headquarters in Toronto. This is an 12-month maternity leave coverage contract position.

• Solution-oriented – You are a great communicator, contributor, and team player who is always willing to help
• Constantly learning – You are inherently curious and driven to learn and grow within the company
• Accountable – You are a collaborative team-player who understands that their contributions are vital to the success of their team.
• Driven – You are driven to succeed and willing to learn in providing exceptional client service and building meaningful relationships while remaining calm under pressure; you understand that high-quality work leads to evolving roles and opportunities.
• High Performer – Accountable and pride yourself on your tasks being well done and completed on time.

The Responsibilities

• Handle all incoming phone calls and manage switchboard communication system effectively and proficiently, direct all calls accordingly and offer customer support
• Organize and schedule meetings and appointments
• Superior multi-tasking skills

• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Handle all courier needs
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Assist Accounting department with monthly invoicing
• Provide general support to visitors

Your Qualifications

• Proven admin or administrative assistant experience with a minimum of 3 years of experience in a similar role: references
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• A team player with a positive and energetic attitude
• Strong organizational and planning skills
• strong typing and administration skills (50 -60 wpm)

• Proficiency in MS Office
• knowledge of social media
• high level of interpersonal and communication skills
• highly professional, courteous and always highly respectful.
• punctual, reliable and trustworthy with a proven track record that will be confirmed with references.

Job Types: Full-time, Permanent

Application deadline: 2021-09-03

Job Types: Full-time, Contract

Salary: $36,000.00-$39,000.00 per year

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 3 years (preferred)
• receptionist: 2 years (preferred)