IMT Partnership Hiring for Administrative Assistant Job at Ingersoll Full Time

Administrative Assistant

IMT Precision is one of Canada’s leading major manufacturers in the OEM and Defence industries. Over 100 years of experience has taught us that our employees are our most valuable asset. We offer many perks along with a stable career at IMT Precision.

Reporting to the Controller, the Administrative Assistant will be the positive first impression that others will have of IMT Ingersoll. This person will assist management in making sure that all general areas of staff related business is maintained and scheduled. They will be initially responsible for all calls, visitors as well as scheduling and requirements for meetings.

WHY JOIN US!

• Extensive Health & Dental Coverage
• Defined Contribution Pension Plan
• Vacation starting at three weeks, with additional paid time off
• Annual Bonus Program
• Competitive wages
• Job Security (long standing and growing company)
• On The Job Training
• Professional designation fee paid
• Tuition reimbursement
• Employee Referral Program
• Social Events/Activities
• Years of Service Program

Skills and Requirements:

• Grade 12 or equivalent combination of education and experience
• Previous experience in an administrative position is an asset
• Strong PC skills i.e. Word, Excel, PowerPoint, and MS Outlook
• Extremely detail oriented
• Proven ability to effectively prioritize workflow
• Excellent interpersonal, written and oral communication skills
• Ability to exercise good judgment, show initiative and be proactive
• High standards of ethics and confidentiality to handle sensitive information
• Excellent calendar management skills, including the coordination of complex executive meetings

Responsibilities:

• Greet clients and visitors to the office and provide visitors with necessary assistance and direction
• Maintain guest records
• Answer and manage incoming phone calls using main switchboard
• Prepare and distribute incoming and outgoing mail and courier packages
• Oversee scheduling of meeting rooms
• Plan, organize and coordinate functions and special events
• Travel arrangements for management team as required
• Prepare and/or edit internal and external written communication
• Assist with the preparation of business presentations
• Assist with account payable filing and overflow data entry
• Maintain and order inventory levels for office and kitchen supplies
• Assist management with other duties as assigned

We thank all applicants for submitting their resumes, however, only those selected for an interview will be contacted.

As IMT Group is a supplier of Canadian government designated controlled goods, the successful applicant must be willing to consent to and provide a security check which may include a criminal background check.

IMT is strongly committed to diversity, and welcome all applications. IMT will provide reasonable accommodation for qualified individuals with disabilities in the job application process. Please communicate you accommodation needs confidential to the recruiting manager.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care

Schedule:

• 8 hour shift
• Day shift

Experience:

• Accounting: 3 years (required)

Work Location: One location