Insight Psychological Inc Hiring for Intake & Administrative Assistant Job at Edmonton Full Time

Edmonton Service Centres (Southside, Northside, Downtown and Westend)

Insight Psychological is a two-time recipient of the prestigious Canadian Business Growth Award (2020, 2018), recognizing it as one of Canada’s Fastest Growing Companies. We are one of Alberta’s top providers of high-quality multi-specialty assessment and counselling services, and have been supporting individuals, families, groups as well as organizations in various sectors since 1997. Insight’s Corporate Care division was launched in 2018 and specializes in employee training and management support on concerns related to workplace psychological health, safety, and injury. Insight currently has a diverse team of almost 50 therapists and organizational experts that provide online as well as in-person services across multiple locations in Edmonton, Calgary, Red Deer and beyond. With excellence in service, integrity in action, and compassion in client care as our guiding principles, Insight strives to be the most trusted and sought-after provider of high-quality psychological care in every single community we serve.

Insight has been growing rapidly and is looking to fill a full-time Intake & Administrative Service position. This position plays a critical role in creating the best possible experience for our clients in every aspect of their interactions with our clients.

• This is a full time position
• Successful candidates must be able to provide a clear Criminal Record Check.
• Successful candidates must be able to provide proof of COVID-19 vaccination.
• Successful candidates must be willing and able to cover shifts at all of our Edmonton service centres.
• We are looking for a candidate to cover daytime, evenings and weekend shifts.

We offer:

• Group benefits, health spending account, matching RRSP, and learning subsidy for employees who work 24 hours or more a week.
• Starting wage of $17 to $18
• A caring and inclusive work environment.
• Opportunities for development and advancement as Insight continues to grow rapidly.

Responsibilities include:

• Answer incoming telephone calls, return missed calls, and record written messages.
• Conduct client intakes, respond to inquiries, and book service appointments on our Jane client management platform.
• Greet clients/visitors and ensure proper client check-in upon arrival.
• Anticipate and competently address clients’ needs and concerns. Also promptly follow up with clients when promised to do so.
• Promptly and effectively respond to any arising client complaints or problems regarding their experience at Insight.
• Handle service payments.
• Provide administrative assistance to therapists, where appropriate.
• Complete various administrative/marketing/operational projects and tasks as assigned, including but not limited to word processing, data entry, filing, preparing marketing materials, making appointment reminder or payment collection calls, and general office maintenance.

The successful candidate would possess the following traits, skills, and abilities:

• A warm and caring demeanor.
• Exceptional customer service skills.
• Strong ability to multi-task and stay busy.
• Is committed and reliable, and has a high degree of personal integrity.
• Must be sharp, quick-thinking, and an excellent problem-solver.
• Very self-motivated and a quick learner.
• Can work well independently as well as be an excellent team player.
• Technologically savvy and have solid proficiency in MS Office.

Qualified and interested candidates are invited to submit their CV or resume as soon as possible to:

Christy Sandmaier

Insight Psychological Inc.

2532 Ellwood Drive SW

Edmonton, Alberta, T6X 0A9

For more information about our organization, please visit out website at www.insightpsychological.ca and

www.insightcorporatecare.com

Job Type: Full-time

Salary: $17.00-$18.00 per hour

Benefits:

• Extended health care

Schedule:

• 8 hour shift
• Day shift
• Evenings
• Monday to Friday
• Weekend availability

Application question(s):

• We currently have 5 offices in the Edmonton Area, and our staff work at all of them throughout their schedule, is there any concerns with regards to this?
• Are you available to work daytime, evenings and weekends?
• We require all staff to provide a criminal record check as well as a vulnerable populations check at your own cost, are there any concerns with regards to this?
• Currently, our starting wage is $17.00-$18.00 per hour, based on experience. Are there any concerns with regards to this?

Experience:

• Administrative experience: 1 year (preferred)