Ivy Rock Partners Looking for Accounts Assistant (Accounts Payable) at Croydon, Southland, New Zealand Full Time

Would you like to work for one of London’s biggest and best groups of school’s? The role is part of the Federation’s Head Office finance team, reporting to the Accounts Payable Supervisor. There are several key areas of responsibility, with responsibility for accurate and timely processing of the Accounts Payable function, supplier management, monthly reconciliations and general support to the wider finance team.

Main Areas of Responsibility

Supplier Management– To maintain all aspects of the supplier management process.- Centrally upholding and embedding Supplier Policy- Set up, update and maintain supplier accounts for the whole Federation on PSF- Process requested suppliers on Concur- Complete credit checks on requested suppliers- Working through BI Report – Deactivate duplicate Invoices and accounts on PSF & Concur- Creating / adding to a sensitive supplier list- Identify IR35 risks & manage (check index visibility)- Ownership of the Supplier Management mailing inbox

Purchase Ledger– Assist with maintaining the Purchase Ledger and assist the Finance Team in any other duties arising from the monthly processes.- Schedule and communicate future BACS run datesAssist with coding Federation Head Office invoices and submission for approval in Concur- Processing payment runs via BACS accurately to the scheduled deadlines- Assist with reconciling supplier statements- Resolving supplier queries and issues- Assist with downloading weekly online bank statements- Process on-line emergency manual payments for Harris Federation and Academies- Other ad-hoc duties to support the Finance Team

Reconciliations and Reporting– Assist with preparation of balance sheet reconciliations- Checking the quality and accuracy of staff expense claims and post in PSF- Support year-end audit by providing audit support including invoices, analysis of construction retention payments, debtor / creditor reports and other information as requested- Provide cover for the Accounts Payable Supervisor in their absence- Monthly review of the Federation Aged Debtors and debt chasing as required

Qualifications & Experience

Must have worked in an accounts payable environment and have interacted with suppliers.

Ability to work to deadlinesGood attention to detail and get things right first timeGood team working, communication and interpersonal skillsFlexible by helping the rest of the team with other tasks