JPMorgan Chase Bank, NA Hiring for Executive Assistant Job at Dublin , Ireland Full Time

As an Executive Assistant in the Dublin CCOR Team you will be required to support the Head of CCOR of Ireland and Channel Islands and the Dublin CCOR Hub built. You must be able to demonstrate an advanced high level Assistant skillset including confidentiality, strong work ethic, good time management, resourcefulness, diligence, strong business and client deliverable focus. All applicants should have a solid EA background and skill set working with senior individuals with a strong degree of flexibility given the demanding nature of this role.

Core Responsibilities:

• Advanced, proactive diary/time management using Outlook
• Gate keeping both in person and over the phone
• Meeting, conference calls, telepresence set up, and offsite coordination – internally
• Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation, pre-travel checks/tests/clearance and ground transportation logistics following a Corporate Policy.
• Management of expense processing through Concur following a corporate policy
• Org Chart ownership and adhoc project work/office management support
• System functionality expert – utilise internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management.
• Support with business change management responsibilities – administration of office moves and changes to seating, joiner/leaver/transfer processes and access maintenance
• Become integral part of CCOR Ireland and understand group priorities
• General administration duties (Room bookings, filing, photocopying, faxing, catering)
• Partnership with assistants across EMEA CCOR to provide coverage for absence where necessary.

Essential skills/experience:

• Strong, executive communication style
• Exhibits a positive, common sense and constructive attitude, even in difficult scenarios
• Is flexible, willing and open to change
• Can demonstrate pro-activity and ownership within a role
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
• Can follow up without prompting and keep one step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
• Has a high level of attention to detail and delivers high quality results
• Is a team player who can build networks and work in partnership at all levels
• Solution orientated
• Is driven and can manage expectations through communicating proactively and often across different hierarchies
• Can quickly grasp the political landscape and key people within the organization
• Has potential to act as a role model to their peers e.g. lead by example.
• Professional relationship building
• Strong technical capabilities – some knowledge of PitchPro or Powerpoint is favourable, or a desire to learn new skills including these
• Full competency in diary management, can apply good judgment and has an understanding of competing priorities as well as running a clean and efficient diary
• Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time

Expense Management -awareness of Concur an advantage. Focus on cost control initiatives e.g. can champion expense policy, process expenses in a ti

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.