Karwood Engineering Ltd Hiring for Administrative Assistant Job at Paradise Full Time

Schedule A – Job Description

Job Title: Administrative Assistant

Purpose:

• Responsibilities include any and all activities to assist with the everyday accounting tasks, monthly and year end payroll remittances and forms as directed by the Chief Financial Officer.

Manager:

• Chief Financial Officer (CFO)

Direct Reports:

• N/A

Requirements & Duties:

The following tasks to be completed by the Office Manager without the direction of the Chief Financial Officer. Other duties to be directed by the CFO.

• Issuance of purchase orders for various project coordinators and managers.
• Manage accounts payable invoice review, approval and postings.
• Managing credit card balances and payments.
• Completion of monthly bank reconciliations for various companies and accounts.Completion of monthly credit credit reconciliations for various companies and accounts.
• Completion of payroll remittances for multiple companies. Data entry into accounting software for various companies.
• Reconciliations of various sub trade accounts.
• Maintaining an organized electronic filing system.
• Providing reporting to various coordinators and managers.
• Complete payments for sub trades.
• Management of employee benefits program enrollments.
• Completing bank deposits for various companies.
• Set up various contracts and budgets for specific jobs into accounting systems.
• Completion of approval documents for various projects and entering into the accounting system.
• Completion of warranty registrations for two companies.
• Completion of new home documents upon closing of a property.
• Arrange travel for staff
• Handle subtrade and supplier inquiries

Minimum Job Requirements:

• Highly motivated and ability to work in a fast paced environment.
• Ability to see the big picture and move forward with positive actions.
• Strong work management to provide oversight and guidance to all direct reports.
• Strong ability to coach and motivate.
• Excellent communication skills with ability to inspire.
• Ability to communicate clearly and concisely, verbally and in writing.
• Excellent decision making and problem-solving skills.
• Strong analytical thinking.
• Excellent computer skills.
• Ability to perform several tasks concurrently with ease and professionalism.
• Excellent planning and organizing skills.
• Ability to navigate, learn and implement new software programs.
• Attention to detail.

Working Conditions:

• Work to be completed at the Karwood office located in Paradise, NL.

Job Type: Full-time

Salary: $35,000.00-$55,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• RRSP match

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• PARADISE, NL: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Please provide three references indicating name, cell # and relationship to applicant. References from relatives are not acceptable.

Education:

• AEC / DEP or Skilled Trade Certificate (required)

Experience:

• Front desk: 3 years (preferred)
• Administrative experience: 3 years (preferred)

Work Location: One location

Application deadline: 2023-03-10
Expected start date: 2023-03-13