Keolis Transit America Hiring for Payroll Clerk Job at Woodbridge, VA Full Time

Role Purpose: The Payroll Coordinator is responsible for reviewing, processing, and identifying all payroll control, operating procedures, and performance management indexes. The position is responsible for facilitating and recommending solutions to problems relating to late processing of payroll resulting in incorrect payment of wages. Work is performed as a part of a quality assurance program within Payroll to ensure consistent accuracy at a high level when calculating, and auditing time in the Time/Attendance Systems. This position also serves as the primary point of contact with Corporate Payroll for Supervisors raising issues relating to pay discrepancies relating to their direct reports.

Knowledge and Experience

• Graduation from an accredited college or university with a Bachelor’s Degree in Business Administration or a related field.
• A minimum of four (4) years of progressively responsible experience in payroll administration, project management, data analysis using manual and automated financial systems and quality assurance controls;
• Or, an equivalent combination of post high school education and a minimum of seven (7) years progressively responsible experience in payroll administration, project management, data analysis using manual and automated financial systems and quality assurance controls.
• Must have intermediate proficiency in Microsoft Office Suite, with a high level proficiency in Excel
• UltiPro experience preferred
• Basic math knowledge is a must
• Accurate ten key speed is also a must
• Must have high level of attention to details
• Must have the ability to download and analyze various payroll reports
• Must be able to accurately interpret payroll rules in labor contracts
• Must have effective communication skills, both written and oral
• Experience with clearly presenting findings and recommendations to employees and management required
• Excellent time management skills with ability to prioritize in a fast paced environment to meet payroll deadlines
• Able to work flexible hours to meet the needs of the business
• Must maintain confidentiality and safeguarding of sensitive material
• Delivery of excellent customer service to fellow employees that have payroll questions and concerns
• Demonstrated ability to work effectively in a diverse environment
• Professional, technical, administrative, analytical and confidential work of a complex nature
• Ability to keep accurate payroll files
• Work is accomplished in an office or in a cubicle space equipped with a telephone and computer.
• The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen
• May perform physical activities that require considerable use of the arms, repetitive hand-wrist motion, and legs and moving the whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials
• Must submit to drug testing and a criminal background check

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note: Job duties or specific job title could vary; where covered by a collective bargaining agreement the provisions of that agreement may prevail.

Skills and Accountabilities

• Updates payroll records by entering changes in exemptions, checking/savings deductions, and job title and department/division transfer
• Poll electronic time clocks (DCS time software) and review the downloaded information for completeness and accuracy
• Process monthly union pension
• Process involuntary deductions such as levies and garnishments
• Prepares special reports for senior management
• Maintains payroll and related records recording the accumulation and use of vacations, PTO, sick days, and miscellaneous leaves of absence
• Prepare requests for paycheck advances, and processing terminations
• Contact various department supervisors for any missed times
• Resolves payroll discrepancies by collecting and analyzing information
• Provides payroll information by answering questions and requests
• Maintains payroll operations by following policies and procedures; reporting needed changes
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Maintains historical records by scanning and filing documents
• Performs other duties and responsibilities or special projects as assigned or requested

Additional Statements

Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. If applying for a safety sensitive position, it may require a physical examination.

Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.

Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.

EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.

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Job Type: Full-time

Pay: $21.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday
• Overtime

Ability to commute/relocate:

• Woodbridge, VA 22192: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Payroll: 4 years (Required)

Work Location: In person