Kiwa Digital Looking for Administrator/Personal Assistant at Wellington, Wellington Region, New Zealand Full Time

At KIWA Digital, we pride ourselves on using cutting-edge technology to create cutting-edge experiences. We’re a cultural digital agency that creates cultural intelligence educational tools for indigenous languages and cultures, specifically Māori tikanga, te reo Māori and Pacific Languages.  

We are looking for an Administrative/Personal Assistant to assist our Operations Manager in tackling their workload and schedule with administrative support.  

The ideal candidate would be based in Wellington, and has a self-motivated attitude. We need someone who can self-start and keep the Operations Manager’s to-do list moving. Experience in admin, research and the digital app space is preferred but not required. As KIWA encompasses Te Ao Māori and Pasifika culture within our company values and projects, the ideal candidate must respect all.

Hours and place of work are negotiable. We would consider part-time for the ideal candidate and prefer a hybrid work style with the ability to work within a shared-office space frequently within Wellington City.

Responsibilities

• Email management. 
• Calendar management – creating daily outputs for deadlines. 
• Trello organisation. 
• Event/Meeting preparation and note-taking. 
• Formatting notes, data entry and compiling tasks. 
• Data Entry
• Creating Analytics and Data reports. 
• Managing weekly Clockify reports. 
• Managing OneDrive, SharePoint and Dropbox – championing version control
• Other administrative tasks as needed – flight/hotel bookings, event/meeting preparations. 

Qualifications

• A self-starter – a problem solver by nature and can work autonomously.  
• Proficient in Trello, Microsoft 365 Office Suite/SharePoint. 
• Well-organised
• Excellent communicator. 
• Adaptable. 
• Excellent time management. 
• Strong eye for detail. 
• Proactive
• Strong interpersonal, customer service and communication skills
• Ability to multitask