Lake States Environmental, Ltd Hiring for Bookkeeper/Administrative Assistant Job at Rice Lake, WI Full Time

We are looking for an individual with book keeping experience. Our company uses QuickBooks, so experience with QuickBooks is also desired. We are also seeking a person to assist us with a variety of administrative and clerical tasks as an Administrative Assistant. The person who joins us in the role of Bookkeeper would also be invited to support our team administratively if they wished. That is not required, but the number of hours available will be dependent upon the tasks and duties the successful candidate wishes to be involved with. Duties of the Administrative Assistant include providing support to our other team members, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Primary role of bookkeeping and data entry utilizing QuickBooks
• Assist with analysis of productivity and efficiency
• Be involved as a member of our quality control team
• Optional Administrative Assistant duties are below
• Answer and direct phone calls
• Organize and schedule team member activities
• Take course registrations from clients that call in to register
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Part-time

Pay: From $17.25 per hour

Benefits:

• Flexible schedule
• Retirement plan

Schedule:

• Day shift

COVID-19 considerations:
Our organization supports critical infrastructure, so we observe CDC and State guidelines for organizations that support critical infrastructure.

Ability to commute/relocate:

• Rice Lake, WI 54868: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative assistant and customer service: 1 year (Preferred)

Work Location: One location