Lipman Family Farms Hiring for Executive Assistant at Livermore, CA Full Time

Executive Assistant Job Description

The Executive Assistant must be effective in planning, prioritizing and executing tasks in a timely manner. The ideal candidate must also exhibit skills in building & maintaining strong relationships both internally & externally. This candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. The Executive Assistant will perform a wide range of administrative and office support activities and aide the CEO and other senior leadership in facilitating the efficient operation of the Company.

Responsibilities:

• Maintains calendar and appointment scheduling for the CEO and other senior leadership and works with leaders to effectively manage time
• Act as the point of contact among executives, employees, clients and other external partners
• Plan, coordinate, organize and help at various company meetings, events, and celebrations
• Manage information flow in a timely and accurate manner
• Manage the travel budget and book all executive air travel, land transport, and accommodation as well as communicating those arrangements with a high level of detail and follow through
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Create reports, presentations, memo/communications and/or type up meeting notes
• Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary
• Track daily expenses and prepare weekly, monthly or quarterly reports by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements for CEO, other senior leadership, as well as other leaders across the enterprise
• Works closely and effectively with the CEO and other senior leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Notify CEO of important dates such as employee birthdays and anniversaries
• Manage sensitive matters with a high level of confidentiality and discretion
• Be easily accessible for after-hour travel, scheduling, and other needs
• Pick up deliveries and run errands as needed for the CEO for both business and personal reasons

Skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Must have strong writing and review skills, skills in PowerPoint presentation
• Outstanding organizational and time management skills, creative and willing to take work independently
• Excellent verbal and written communications skills
• Discretion and confidentiality

Requirements

• Bachelor’s Degree preferred
• A minimum of 3 years office experience
• Must be proficient with Microsoft Office, Word, and Excel
• Highly organized and self-motivated
• Excellent verbal and written communication skills
• Detail-oriented and good time management skills and ability to prioritize work
• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment

Job Type: Full-time

Pay: From $66,178.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• On call
• Weekend availability

Experience:

• Microsoft Office: 3 years (Required)
• scheduling systems: 1 year (Required)
• Computer skills: 1 year (Required)
• Travel planning: 1 year (Required)
• Expense management: 1 year (Required)
• executuve assistant: 1 year (Required)

Work Location: One location