Lorena ISD Hiring for Accounts Payable Clerk/Receptionist Job at Lorena, TX Full Time

Primary Purpose:

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures. Respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic accounting procedures

Ability to use personal computer and software to develop spreadsheets, databases and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to communicate effectively using effective public relations and interpersonal skills

Ability to read and comprehend instructions

Ability to speak, read, and understand English

Ability to operate a multi-line phone system

Ability to remain flexible and maintain composure during stressful situations

Major Responsibilities and Duties:

Accounting

• Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
• Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
• Reconcile vendor and credit card statements.
• Serve as purchasing clerk for central administration.

Data Entry

• Input data into accounting system.

Records and Reports

• Maintain vendor files.
• Prepare correspondence, forms, and payment authorizations following district standards and requirements.
• Compile, maintain, and file all reports, records, and other documents as required.

Reception and Phones

• Receive and direct incoming calls, answer questions, take reliable messages, and route to appropriate staff.
• Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) and respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
• Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
• Receive deliveries and disseminate materials and information to the appropriate parties.

Reception and Phones

• Maintain confidentiality.
• Provide clerical services as needed.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional lifting and carrying (less than 50 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress