Marvin Hiring for Executive Assistant Job at Warroad, MN Full Time

The Executive Assistant assists a team of Senior Directors in all administrative functions including travel arrangements. This individual is also responsible to create, maintain and analyze a variety of company reports, coordinate and facilitate meetings and manage special projects. This role requires the ability to multi-task, maintain accuracy and exhibits a strong work ethic while thriving in a fast-paced, results-oriented environment. In addition to providing superior executive support, this individual is a self-starter and effective at working independently and in group settings.

Highlights of your role

• Assist, coordinate and champion special projects and tasks
• Schedule and coordinate travel arrangements for leaders within the organization.
• Facilitate generation of the monthly scorecards, weekly status reports and planning documents.
• Assist in preparing annual and long-range strategic business plans.
• Assist in organizing and preparing for Leadership meetings including presentation materials.
• Attend staff meetings to record minutes and complete other assigned duties.
• Communicate well and develop solid relationships with internal and external customers.
• Manage daily schedules including appointments, messages, visitors, mail, meetings, notes and other daily administrative tasks.
• Manage company credit cards and expense reports while adhering to company policy and processes.
• Assemble and analyze company data while ensuring confidentiality of sensitive documents, programs and company information.
• Promote company values, culture and vision throughout the organization.

You’re a good fit if you have

• Associate’s or Bachelor’s degree required (or equivalent experience)
• Demonstrated effective leadership and excellent written and verbal communication skills to support senior leadership teams.
• Requires extensive knowledge of Microsoft Office Suite, the ability to learn manufacturing software (ICIM) and ability to produce professional letters and business correspondence.
• Strong organizational skills required as it demonstrates accuracy and thoroughness.
• Maintain excellent organization skills and a strong attention to detail with the ability to proactively make recommendations for efficient and innovative improvements within the departments.
• Flexibility, willingness and ability to quickly respond to changing priorities in a timely manner is required.

Your opportunity for better living

At Marvin, we’re driven to imagine and create better ways of living. And that goes beyond our customers, to our communities and the colleagues beside us every day. We offer competitive compensation, an extensive benefits package that includes health insurance on day one of employment, paid time off and paid holidays, and a 401K retirement savings match.

We also support your overall wellness in other meaningful ways, including your own company-funded well-being account that can be used for anything from travel to a day at the spa, gym memberships or fun experiences with family and friends. You will be rewarded through our profit-sharing program, which recognizes the important role all employees play in making Marvin a success year, after year.

As a premier company with locations across North America, Marvin’s portfolio also includes three additional premium brands: Infinity Replacement Windows, TruStile Doors, and Marvin Coastline. Together, we share one purpose and live our values. Our culture is built on generations of doing the right thing and putting our people first. Join us, and experience better living at Marvin.

EOE

This job posting is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities of the employee. Accommodation may be made to enable an individual with a disability to perform the essential functions of the position. Any offer of employment is contingent on the completion of a background check and drug screen to company standards.