Maximum Tank Truck Services Ltd Hiring for Accounting & Administrative Manager Job at Grande Prairie Full Time

We are presently recruiting for an Accounting & Administration Manager.

The successful candidate will be responsible to plan, organize, direct, control and evaluate the operations of the Accounting and Human Resource departments with the goal to continue to improve processes and the workplace culture.

They will ensure accounting functions for payroll, accounts payable, accounts receivable and benefits are completed in conjunction with company policies, the law and meeting company and customer needs.

They will also organize and coordinate office operations and procedures in order to ensure organizational effectiveness and efficiency, facilitating the smooth running of the office.

In this role the Accounting & Administration Manager will maintain an adequate system of accounting records, and a comprehensive set of controls; while regularly checking in work with an accountant to enhance the accuracy of the company’s reported financial results, and ensure that reported results comply with generally accepted accounting principles and financial reporting standards.

Responsibilities:

Financial Management

– Ensure accuracy and compliance to accounting standards, procedures and internal controls

– Complete all financial reporting and documentation as per accounting matrix

– Makes bank deposits and submits monthly financial statements to the bank as required

– Track and record automatic payments, monthly bank reconciliations, monthly GST reporting and WCB Annual return (in conjunction with HSE & Payroll)

– Record and allocate asset purchases

– Track and record loan payments as per loan amortization schedules

– Post GST portion and record any lease payments

– In conjunction with the HSE department; oversee insurance and risk management

– Is the agent on file, understands the law and follows up on all Canada Revenue requests. Refers any questions to an accountant if unsure.

– Complete credit card applications

– Work with the service department during inventory

– Guide financial decisions by establishing, monitoring, and enforcing policies and procedures

People Management

Accounting & Human Resource Department

– Plan, organize, direct, control and evaluate daily operations in the; Accounting Department: Accounts Receivable, Accounts Payable, Payroll, Benefits and Human Resource Department.

– Manage, mentor, coach and assist accounting activities for the accounting and human resource team; AP, AR, payroll, benefits and human resources; Including: select, train, mentor, complete job appraisals and implement corrective action as required.

– Routinely perform audits on AP, AR and Payroll to ensure accuracy

-Knows how to fill out basic paperwork if ever required as a back up for HR processes

– Supporting and ensuring the Human Resources program meets company requirements in conjunction with other departmental managers

– Developing and implementing policies and procedures.

– Assist field staff by troubleshooting problems/issues of an administrative nature such as field data, tickets or timesheets

Office Management

– Plan and implement office systems, equipment procurement and ensure office equipment is maintained as needed

– Coordinate with IT department on all office equipment

– Address employees queries regarding office management issues (i.e. stationery, IT and equipment, office cleaning)

– Drives and executes organizational and performance improvements

Requirements:

– Post-secondary education in accounting, or combination of education and experience

– Minimum 5 years’ experience managing an office, preferably within the trucking industry

– Strategic and technical experience with attention to detail

– Knowledge and working experience in the applications of the Generally Recognized Accounting Practices. Proficient use of accounting programs such as Axon and computer programs such as Microsoft Office including MS Word and MS Excel

– Corporate finance experience and thorough knowledge of accounting principles and procedures

– In depth understanding of office management and the coordination and mentoring of financial and human resource staff

– Experience with compiling financial statements, general ledger functions and the month-end/year end close process

– Ability to prioritize and work effectively under pressure to meet deadlines

– Effective oral and written communication skills

– A high level of accuracy and strong attention to detail is required

– Conflict management and negotiation skills

– Must maintain a high level of discretion, confidentiality and business ethics

– Positive attitude, self-confident and self-motivated

– Exemplifies positive, professional attitude with clients & coworkers

Qualified applicants are invited to submit a current cover letter and resume highlighting qualifications relevant to the position. Please send resume via this ad only. No phone calls will be accepted.

We thank everyone that has applied, however only those candidates selected for an interview will be contacted.

Job Type: Full-time

Salary: $60,000.00-$78,000.00 per year

Benefits:

• Casual dress
• Dental care
• On-site parking
• Paid time off

Schedule:

• 8 hour shift

Supplemental pay types:

• Overtime pay

Experience:

• accounting: 5 years (preferred)