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Maytag Aircraft Hiring for Administrative Specialist Job at Colorado Springs, CO Full Time
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Position: Administrative Specialist
Reports to: Controller
FLSA: Full Time, Non-Exempt
Location: Colorado Springs, CO
Salary: $18.00 to $19.00 per hour.
Position Summary:
Supports the organization’s mission, vision, and values by exhibiting the following behaviors: excellence, competence, collaboration, innovation, respect, personalization, commitment to our customers, and accountability and ownership. Under supervision performs general office or finance-related work of moderate difficulty; performs related work as assigned.
TYPICAL DUTIES:
- Process expense reports and merchant statements to ensure correct coding and payment processes in accordance with Company policies.
- Assist in maintaining records and files for the Company’s Small Business Program.
- Support Payroll Specialist by learning processes and procedures for backup support.
- Receives, sorts, files and retrieves forms, correspondence and documents.
- Compiles reports and summaries of work; updates, checks and completes records, forms and
documents.
- Verifies discrepancies and makes corrections.
- Processes documents to update and maintain files and records.
- Researches records and disburses information.
- Processes and distributes confidential and sensitive documents.
- Establishes and maintains filing systems.
- Composes, formats and types routine correspondence, reports and other documents.
- Operates a variety of office equipment.
- Assist other agencies and the public with information, forms and other department resources
and explaining procedures.
- Answer incoming phone calls.
KNOWLEDGE, SKILLS AND ABILITIES
Working knowledge of:
- Filing methods.
- Work requires knowledge of business and an excellent command of the English language.
- Office practices and procedures.
- Must have knowledge of a variety of computer software applications in word processing and spreadsheets. High working knowledge and experience with excel a must.
Ability to:
- Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
- Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
- Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Type accurately.
- Make accurate arithmetic computations.
- Prepare and maintain complex records and reports.
- Establish and maintain effective working relationships with employees, other agencies and the public.
- Follow written and verbal instructions.
- Communicate effectively verbally and in writing.
MINIMUM QUALIFICATIONS:
Two (+) years of experience in clerical/accounting work or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position.
GENERAL INFORMATION:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. This does not prohibit management’s right to add or delete responsibilities as required or deemed necessary. The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.
