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McGill University Hiring for Administrative Officer Job at Montreal Full Time
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Position Summary:
Provide efficient and effective administration to a faculty/department/unit, in support of teaching, research and administration, in accordance with the unit’s goals and objectives, while ensuring coherence with the University’s mission and culture. Plan, develop and implement administrative processes and policies for a unit. Develop administrative standards, practices and systems. Provide a liaison function with other units and with external organizations. Support activities related to general administration including, but not limited to: finance, human resources, communications, student affairs, physical resources, archives, governance and legal affairs. Manage research administration, contracts, grants, philanthropic gifts or other formal relationships. Interpret and apply University regulations, policies and guidelines. Perform functions related to planning and institutional analysis.
Key Roles:
Administer, analyse, supervise, manage or direct the activities related to the University’s administrative procedures, policies and processes to support the administration of a faculty/department/unit. Perform and organize activities to support operations of the University such as administration, finance, human resources, communications, student affairs, and physical resources. Foster relationships with other units and external organizations EDUCATION AND EXPERIENCE: – Undergraduate degree – Three (3) years’ related experience
Primary Responsibilities:
(i)Participate in the development and implementation of policies and new initiatives that support the strategic direction of the unit.
(ii) Use professional expertise, to prioritize activities or analyse a wide variety of programs and processes.
(iii) Deliver or support the delivery of services to a unit in situations involving a variety of practices and processes. Ensure process and procedures are well documented and updated.
(iv) Organize and streamline processes regarding data collection practices and processes, and ensure shared data is collected, protected, cleaned and stored. (v) Analyse the financial operations of the area. Participate in budgetary planning and recommend budget allocations, prepare and submit operating and other budgets.
(vi) Supervise accounting and payroll activities. Exercise budgetary controls. (vii) Ensure accurate and efficient recording of the area’s financial position. Meet with managers to determine financial priorities. (viii) Authorize and approve expenditures and ensure compliance with the University and departmental budget policies and financial procedures. Prepare appropriate reporting and year-end financial documentation. (ix) Oversee the human resources for the unit. (x) Analyse administrative problems, determine course of action, and provide advice to faculty, department or unit on problem resolution. (xi) Develop and implement procedures, controls and record keeping systems for the unit. (xii) Plan large meetings, conferences and special events, including logistics, invitations, catering and all necessary equipment and material.
Other Qualifying Skills and/or Abilities
- Good communication skills
- Working well in a team
- Self-motivation
- Fluent in French and English
Education and Experience:
- Undergraduate degree
- Three (3) years’ related experience
Minimum Education and Experience:
Bachelor’s Degree 3 Years Related Experience /
Annual Salary:
(MPEX Grade 04) $57,330.00 – $85,990.00
Hours per Week:
33.75 (Full time)
Supervisor:
Assoc Director Administration
Position End Date (If applicable):
Deadline to Apply:
09/22/2021
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .
