MedReview Inc. Hiring for Administrative Assistant to the CTO at New York, NY Full Time

MedReview is a leading Payment Integrity company, dedicated to be the authority in affordable, quality, and appropriateness of medical care. We are seeking a dynamic and detail-oriented Administrative Assistant to support our Chief Technology Officer (CTO). The ideal candidate will be a problem solver who is proficient in managing administrative tasks, enabling our CTO to focus on strategic initiatives and technology leadership.

Job Description:

The Administrative Assistant will provide comprehensive administrative support to the CTO, facilitating the efficient operation of our technology department. This role requires a highly organized and proactive professional who can handle confidential information with discretion.

Responsibilities:

• Manage the CTO’s calendar, including scheduling meetings, appointments, and travel arrangements
• Handle correspondence, including emails and phone calls, directing inquiries to the appropriate department when necessary
• Assist in tracking departmental budgets and expenses which includes monitoring and maintain accurate budget numbers so that YTD spend can be monitored
• The Admin will be liaising with the finance department
• Assist the CTO in processing purchases which includes:
• Shipping/receiving equipment for new hires and collecting equipment for terminations.
• Updating inventory status for equipment
• Work off the FedEx website to create shipping labels, pack boxes, organize and track the return of equipment
• Be the liaison for vendor purchases, working with the account manager on pricing/availability/etc
• Purchase items from vendor website and create corresponding POS
• Manage packinglist/ check incoming purchased inventory/ Notify finance that equipment was received
• Maintain an organized filing system for important and confidential company documents
• Send/receive physical equipment and properly inventory in storage room
• Retire and dispose of old inventory:
• • Contact disposal vendor
  • Inventory equipment for disposal
  • Collect certificate of destruction
• Facilitate internal communication within the technology department by distributing information and updates as needed
• Schedules repairs and other on-site visits
• Manage department’s meetings and calendars. (Vacations, sick, etc.)
• Sends out companywide email alerts and notifications
• Liaison with the facility – Building management: New hires, Terms, Badges.
• Manages consultant hours in Halo
• Perform additional administrative tasks and projects as required by the CTO

Requirements:

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably supporting C-level executives
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills and the ability to multitask and prioritize work effectively
• Strong communication skills, both written and verbal
• Ability to handle confidential information with discretion
• A proactive approach to problem-solving with strong decision-making skills
• Bachelor’s degree in Business Administration or related experience is preferred

Role is Hybrid in the Financial District

Benefits and perks include:

• Healthcare that fits your needs – We offer excellent medical, dental, and vision plan options that provide coverage to employees and dependents
• 401(k) with Employer Match – Join the team and we will invest in your future
• Generous Paid Time Off – Accrued PTO starting day one, plus additional days off when you’re not feeling well, to observe holidays
• Wellness – We care about your well-being. From Commuter Benefits to FSAs we’ve got you covered
• Learning & Development – Through continued education/mentorship on the job and our investment in LinkedIn Learning, we’re focused on your growth as a working professional

Salary: $65,000-$85,000

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