Metropolitan State University of Denver Hiring for Assistant to the Chief Enrollment Officer Job at Denver, CO Full Time

This position reports to the Chief Enrollment Officer (C.E.O.) and provides administrative support for all aspects of the Enrollment Management division in support of student enrollment responsibilities.

IND208

60% Support to the Chief Enrollment Officer
Coordination, liaison, leadership and collaboration– Work collaboratively with the C.E.O. and with the Enrollment Management Leadership Team (EMLT). Schedule meetings and appointments on behalf of the C.E.O. ensuring that meeting requests are completed in a timely fashion, vetted in an appropriate manner, and clearly presented. Develop and implement department policies. Frequent interaction and contact with senior management staff, administrative officers, community leaders, and local and state officials. Coordinate conference calls, campus meetings and off-site meetings. Ensure that the tone, standards of professionalism and customer service reflect the values and service standards communicated by the C.E.O. Develop and adhere to confidentiality standards within the office. Serve as liaison to the Vice President and President’s Office, including preparation of reports, essential communication, student complaints, assisting in crisis situations, project management, and engage as liaison with all other departments, faculty and staff within MSU Denver and the outside community. Organize and establish work and communication processes to provide support to the C.E.O. to ensure the delivery of designated services, and implement rules and regulations, policies, and other guidelines to achieve program objectives. Determine cyclical deadlines and integrate on-going support for the C.E.O. in order to deliver timely and high-quality work products in compliance with the academic calendar, HR and other deadlines as appropriate. Support the C.E.O. in the logistics (facility, catering, decor, staffing, etc.) involved in planning and the successful execution of relevant initiatives and community events. Prepare annual reports.

20% Administrative Support
Manage complex internal operations, identify problem issues and develop solutions. Write, approve, and edit communications. Work independently, handle matters confidentially, analyze and solve problems in the C.E.O. office, and make decisions appropriate to the position. Adapt from routine administrative duties to handling special situations seamlessly on a daily basis. Manage outbound and inbound correspondence. Field inbound phone calls for the office. Serve as coordinator and support staff for a variety of meetings, including EMLT staff meetings, standing meetings and task forces as needed. Request agenda items for meetings, take minutes, develop action items for follow-up, finalize material and schedule presentations as appropriate. Serve as point of contact and manage providing assistance to staff and students who visit the office; resolve problems and/or refer to appropriate personnel, as per University policy. Establish timelines and tasks, work with outside vendors, coordinate event materials, and work within established budgets. Manage event registrations for C.E.O. Engagement in process improvement. Assist in covering the office front desk in conjunction with the VP team.

10% Support to the Division of Enrollment Management
Chair and manage the Enrollment Management Supervisory Team (EMST) to ensure all front-line offices are communicating important information as well as doing our part to prevent the “roadrunner-run-around”. Serve on Strategic Enrollment Management Team. Support communications efforts to meet goals. Manage communications/marketing projects as needed.

10% Budget/Fiscal Responsibilities
Coordinate departmental budget aspect with Department’s budget manager for all reimbursement and fiscal expenditures for the C.E.O. Serve as budget and accounting services liaison for Enrollment Management departments by working within State Fiscal Rules. Create and monitor computerized budget systems. Be aware of and follow State Fiscal Rules. Identify and correct funding deviations in budgets. Make written correction to accounting services for any errors in the budgets. Reconcile Corporate Card expenses and operate under Fiscal Rules concerning purchases. Submit reports to the Associate Vice President. Oversee travel arrangements for the C.E.O. ensuring appropriate travel vendors are utilized given the applicable fiscal rules. Manage reimbursements associated with business-related travel such as mileage and parking fees.

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications.

M-F 8-5 with occasional weekends (Potential of hybrid work schedule)