Midland College Hiring for SPECIALIST-ACCOUNTS PAYABLE at Midland, TX Full Time

Position Status Full Time Classification Title Classified-12 m-Level IV Work Location Main Campus 3600 N Garfield St, Midland, TX 79705 Job SummaryThe Accounts Payable Specialist performs duties for the department in support of reconciling invoices and issuing payments according to College policies and departmental procedures.
Required QualificationsAssociate Degree or equivalent (60 college credit hours); or high school diploma (or equivalent) and two years of general clerical experience to include data entry; preferably in Accounts Payable
Computer proficiency to include experience creating and maintaining spreadsheets in Excel
Proficient 10-Key operation and basic data entry skills
Attention to detail
Self-motivated with the ability to multi-task
Good listening and communication skills
Must meet weekly deadlines, enter a high volume of data, and have good organizational skills
Be a team player, and provide good customer service

Preferred QualificationsSome college accounting courses
Accounts payable or accounting related experience in a high volume environment
Experience with purchase order procurement

Essential FunctionsResponsible for matching invoices and receiving reports for purchase orders, write-ups, and input documents for payment; checking for the required approvals and accuracy of invoices; reconciling any past due balances
Maintain and process payment for copier leases
Responsible for data input on all travel reimbursements and expense reports from the athletic department
Responsible for verifying the accuracy of payment authorizations initiated by the accounting and other departments; verifying accuracy would include checking for proper invoice amounts on payment authorization, past due balances and credit memos, reconciling for utility payments, the accuracy of attached invoices
Responsible for all spreadsheets for utilities-electric, gas, and water usage of the college; maintains complex spreadsheets by inputting specific information from each invoice for various departments’ use; complex spreadsheet formulas keep monthly totals for usages and cost on all the utilities; accuracy of formulas and data input is essential for correct reporting
Responsible for the correct distribution of weekly check run; ensures checks are mailed or held to be picked up by an employee; maintains signature sheet for release of the held checks
Distribute purchase orders to vendors or to the departments as required
Act as contact with vendors and college departments seeking information with respect to the status of purchase orders and payments
Initiates requisitions for the Purchasing/AP department and orders all office supplies
Back up for part-time or work-study employees on mail duties and filing and maintaining the file room
Assist departments with accounts payable and Jenzabar questions
Backup to Accounts Payable/Purchasing Coordinator, Accounts Payable Specialist, and Part-time Accounting Clerk
Other duties as assigned

Physical DemandsFrequently moves equipment or paperwork weighing up to 20 pounds
Must be able to remain in a stationary position 50% of the time
Use of manual dexterity
Repetitive use of a keyboard at a workstation
The person in this position frequently communicates with others; must be able to exchange accurate information
The person in this position needs to occasionally move from office to other locations on campus
Office setting
Duties indoors and some outdoors
Ability to work extended hours and attend Midland College or community events

Security SensitivityAll Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.
Min Salary $2,487.08 per month Max Salary $2,487.08 per month Pay StatementPosting Detail Information

Posting Number
P00886S2016

Open Date
05/19/2022

Position Available
Immediately

Special Instructions to Applicants
All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, resume, transcripts (if applicable), and a cover letter. Unofficial transcripts will be accepted with application.

If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement
In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

Location: Main Campus 3600 N Garfield St,Midland,TX 79705, Midland, TX 79705

Job Type: Full-time

Pay: $2,487.08 per month