Milani & Norman Auto Sales Hiring for Administrative Assistant Job at Langley Full Time

We are looking for a part-time administrative assistant to add to our team!

This position is part time working from 9am – 1pm (approx.. 4 hours per day depending on organization’s requirements and also depending on performance.

The position is an opportunity for someone who is very enthusiastic and eager to learn new things

Requirements:

• Must be detail-oriented and organized;
• Able to work with minimal supervision;
• Excellent interpersonal and communication skills.
• Dealership experience is preferred.
• Eagerness and willingness to learn.
• Basic knowledge of MS Office programs particularly Excel & Word
• Accounts Payable Experience
• Attention to detail
• Hardworking and committed
• Adaptable (especially working in a fast paced environment)
• Good communication skills both in writing and oral

Your responsibilities would include:

• Responsible for administrative duties such as preparing the vehicle file folders and necessary paper works (eg. vehicle inspections, CarFax)
• Record vehicle information by data entry;
• Assign stock numbers to vehicles to confirm;
• Deliver all completed paperwork to various departments;
• Responsible for Accounts Payable (Posting invoices, preparing cheque runs)
• Ensure all required paper works (eg. Registration, CarFax, inspection) are in the vehicle folder & Cloud storage.
• Ensure the wholesale buyers have proper paper works (eg. Regi/BOS/Transfer form)
• Coordinate with vendors if required documentation is missing
• Basic office tasks (filing, scanning, receptionist, check office supplies)
• Basic admin/support tasks (PBS software – will train)
• Maintain office and showroom clean (as needed)
• Other ad hoc duties required

Job Type: Part-time

Experience:

• Dealership: 1 year (Required)

Location:

• Langley, BC (Required)

Language:

• English (Required)