Ministry of Business, Innovation & Employment Looking for Executive Assistant at Wellington City Full Time

Discover a career with purpose at MBIE

• Provide high calibre support to the Head of the Office of the Deputy Secretary, and the Director Partnerships and Capability within the Building Resources and Markets Group at MBIE
• Varied and challenging role
• Salary Range $68,875 – $77,853 plus Kiwisaver and Wellbeing benefits
• Permanent opportunity in Wellington

Tēnei tūranga –

About the role:

An exciting opportunity has arisen for an Executive Assistant to provide executive support to the Head of the Office of the Deputy Secretary and the Director Partnerships and Capability, in the Building, Resources and Markets branch at MBIE.

Working in a dynamic and changing environment, you will be responsible for diary and event management, recruitment support, monitoring communication, preparing documents, arranging travel and other administrative duties all while working collaboratively with a wider support team. This is a really important role, your ability to think on your feet, be proactive and add value to the work of the Office of the Deputy Secretary will be critical.

A strong focus on continuous improvement is important as well as the ability to build a strong understanding of the Office of the Deputy Secretary, Partnerships and Capability work, the BRM group and MBIE. You will maintain effective internal and external relationships, deal with high level, urgent and confidential issues and work effectively with the teams as needed.

Ngā pukenga me ngā wheako e hiahiatia ana –

Skills and experience required:

We are keen to hear from you if you have:

• Wide ranging knowledge of administration systems and processes
• Significant experience and proficiency covering Microsoft Office suite of applications
• The ability to organise and prioritise workloads effectively, to ensure high quality results within deadlines
• The ability to quickly establish and build strong working relationships and to develop trust and credibility with senior managers, staff and key internal and external stakeholders
• A proactive, can-do attitude with a high level of initiative, sound judgement and discretion
• Exceptional teamwork and collaborative abilities and a willingness to share knowledge and expertise with others
• Highly developed communication and writing skills
• Previous experience working in Government is a strong advantage
• Must have legal right to live and work in NZ

Ētahi kōrero mō MBIE –

About MBIE:

MBIE’s goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful’.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono –

How to apply:

Click here to view a position description. All applications must be submitted via our online process. Email Marie Manley at [email protected] quoting ref MBIE/7777 if you have any further questions.

Applications close on Thursday 25th of August 2022.