Ministry of Health Looking for ADMINISTRATIVE ASSISTANT at Kingston, ON Full Time

Are you a well-organized, detail oriented administrative professional who enjoys working in a team? Do you thrive in a fast-paced environment?

If so, the Health Insurance Branch is seeking a motivated individual to deliver administrative services to support the Director of the Health Insurance Branch.

What can I expect to do in this role?

As an Administrative Assistant, you will:

• organize and log incoming and outgoing mail
• respond to inquiries from staff and the public
• prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations
• coordinate travel and meeting arrangements
• provide financial administrative support by processing invoices and expense claims
• prepare human resources documents, and arrange employee WIN accounts
• maintain files, documents and manuals, and archive records
• participate in projects related to the development and implementation of administrative processes and systems
• manage the Outlook calendar of management

How do I qualify?

Mandatory

• Typing of 40 words per minute

ADMINISTRATIVE & BUSINESS SUPPORT KNOWLEDGE

• You have knowledge/skills with administrative systems, procedures, and processes to provide support services and participate in projects related to the development/implementation of office administration systems and processes.
• You have demonstrated knowledge and ability to prepare and process financial and human resources information/documents, purchasing requisitions, invoices/expense claims.
• You have the ability to apply knowledge of administrative methods and office protocols to provide support to the management and staff.

ORGANIZATION, REASONING, PROBLEM SOLVING AND ANALYTICAL SKILLS

• You can determine work priorities and respond to multiple work demands.
• You can provide general information, and refer requests appropriately.
• You have arithmetic skills and attention to detail to check and verify information, and provide administrative financial support.

COMMUNICATION, CUSTOMER SERVICES AND INTERPERSONAL SKILLS

• You can act with tact and diplomacy when responding to inquiries.
• You can prepare standard correspondence and manage work in a team environment.
• You understand customer service principles, methods and practices.

COMPUTER SKILLS

• You can use word processing, database, spreadsheet, presentation and organizational chart applications.
• You are familiar with administrative, financial and human resources information systems.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti- Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit theOPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Additional Information:Address:
1 Temporary, duration up to 12 months, 49 Place D’Armes, Kingston, East Region

Compensation Group: Ontario Public Service Employees Union

Understanding the job ad – definitions

Schedule: 3.7

Category: Administrative and Support Services

Posted on: Thursday, May 19, 2022

Note:
C-HL-181266/22