mothers2mothers Hiring for Events Officer at London Full Time

The Event Officer will help drive fundraising of vital unrestricted funds through managing and supporting on a wide ranging portfolio of fundraising and stewardship events. These events vary from a bi-annual Gala, to panel discussions, to international bike rides.

In this role you will play a significant part in a busy, varied team and will work with the Special Events Manager to deliver first class events to raise ambitious financial targets. The Event Officer will also collaborate with the European fundraising team to create stewardship pathways and to support the creation of fundraising communications.
This position will report to the Special Events Manager and a part of the European Philanthropy team. The role will be working remotely initially and the will be based in the London office.
Key Performance Areas:

Support on delivering a range of fundraising and awareness raising events (60%)

• Manage small m2m events from inception to completion (such as panel discussions, drinks receptions etc) using project management tools to keep internal and external stakeholders updated on progress. Manage all aspects of event delivery (e.g. guest lists, briefings, venues etc).
• Use knowledge of events and fundraising sectors to ensure financial targets are hit
• Support the Special Event Manager with larger fundraising activities such as the bi-annual Gala and Cycle2Zero
• Where requested support other internal teams such as Corporate, Institutional Partnerships and m2mUS with support in planning and delivering their own events
• Steward and support challenge and community event participants ensuring they have an excellent experience from registration to post event
• Create all materials needed to support participants, (such as fundraising pack, FAQs etc) for each event
• Use experience of running virtual events to conceptualise and deliver new activities during the COVID-19 pandemic
• Work and negotiate with third parties to deliver event logistics including following procurement policies where necessary.
• Draft and edit copy for internal and external audiences (e.g. Event invites, fundraising packs, Newsletters, website copy etc)

Ensure systems and processes are in place to effectively develop and manage all events (30%)

• Act as a database (Salesforce) ‘Champion’, maintaining accurate, up to date information and accurate records on the fundraising database, ensuring all stewardship communications are logged
• Adhere to financial processes, monitoring fundraising pages on Just Giving and Virgin Money Gives to ensuring income is processes and acknowledged in a timely manner.
• Track and monitor stewardship activity for event attendees, ensuring good practice and minimum stewardship requirements are met
• Follow best practise in all aspects of fundraising and keep abreast of the latest developments in Philanthropy and Special Event fundraising

Support the Special Event Manager to develop the event fundraising strategy to deliver event income in line with annual targets (10%)

• Support Special Event Manager to ensure m2m runs market leading world class events. Assist through brainstorming potential ideas, partners, event spaces and venues making recommendations for future events.
• Liaise with the Special Event Manager and m2m Europe team to clarify the purpose of different types of events and how they fit into overall resource management and engagement strategy
• Reporting into the Special Event Manager, help to develop plans for a series of prospecting and cultivation events that ensure all supporters have a touch point throughout the year that will enrich their relationship with m2m
• Annually evaluate portfolio of events and ROI in order to ensure the achievement of budget goals and maintain a sustainable events portfolio.