MSD Hiring For Business Operations Assistant, Dublin at Dublin, County Dublin Full Time

Job Description

Position Overview

The Business Assistant is essential in the delivery of our business operations. The Business Assistant will be accountable for delivering on the administrative needs within the Ireland Human Health subsidiary. This is a diverse role that requires the management and delivery of multiple tasks to assist and enable the Business in delivering business results in an efficient and compliant manner.

Activities and Priorities:
Completion of key administration tasks such as:
Scheduling and organisation of internal meetings and events.

Liaising with our external preferred suppliers.

Arranging meeting rooms and catering for internal meetings.

Administrative support relating to international customer meetings

Supporting the business with company related administrative requests.

Delivery of financial and procurement process and systems to ensure timely completion of tasks including:

Ariba system.

Managing Purchase Orders (PO).

Payment Portal requisitions (PPR) processing.

Oversee and manage the monthly, quarterly, and yearly accrual process for the marketing teams (where appropriate)

Resolve customer Invoice/PO queries with EMEA Resolution Team.

Support the setup, management and tracking of brand budget allocations.

Process waivers and deviations via e-approval system

Manage the creation storage and updating of important records and contracts.

Provide additional support to manage other brand activity such as PI updates, or other maintenance as required for existing assets. Work alongside the respective team members to ensure assets remain compliant.

Support the ordering and availability of assets and materials as required.

Support the administration and approval flow for Veeva Vault Promo-mats, including setting up job bags and arranging certification where appropriate (i.e. Slide decks, Venue certification)

Key requirements for the role include:
6+ years in a Office Manager/Payments Administrator/EA to a senior leader or similar

Management of systems / software such as: Veeva Promo-mats, Ariba, SAP etc..

Strong planning and organisational skills to manage time effectively

Excellent IT skills, including Microsoft Office 365 Applications

Ability to communicate effectively at all levels

Ability to respond to changing priorities from multiple stakeholders

Diplomacy and strong people skills

Ability to work independently, manage ambiguity and use good judgement

As a company, we are committed to ‘Inventing for Life’ in all that we do. We keep the patient at the very heart of all that we do and strive to find solutions and treatments for some of the world’s most challenging healthcare needs.

As an equal opportunity employer, we are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. Please don’t hesitate to contact the Talent Acquisition Advisor assigned to this role should you need any support during our recruitment process.

We are committed to flexible working where possible, and this is why our Company has introduced a new hybrid working model for office-based colleagues around the world.

Please feel free to speak to us about what flexibility means to you during your application or click on the link to find out more about our hybrid working model

So, if you are ready to:
Invent solutions to meet unmet healthcare needs, please apply today.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:
Regular

Relocation:
VISA Sponsorship:
Travel Requirements:
Flexible Work Arrangements:
Shift:
Valid Driving License:
Hazardous Material(s):
Requisition ID:R246430