New York State Civil Service Hiring for Accounts Payable Specialist (2 positions) – Albany, NY at Albany, New York Full Time

Agency DASNY – Dormitory Authority of the State of New York

Title Accounts Payable Specialist (2 positions) – Albany, NY

Occupational Category Financial, Accounting, Auditing

Salary Grade NS

Bargaining Unit ASU – Administrative Services Unit (CSEA)

Salary Range From $44015 to $58639 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 515 Broadway

City Albany

State NY

Zip Code 12207

Minimum Qualifications Minimum QualificationsBachelor’s degree or;Associate degree plus three years relevant work experience or;High school diploma or equivalent plus four years of relevant experience including two years of DASNY work experience or;High school diploma or equivalent plus five years of relevant work experience.Preferred QualificationsBachelor’s degree in Accounting, Finance, Business Administration, or a related field plus one year of accounts payable experience.Essential Skills• Excellent mathematical skills.• Demonstrated analytical and conceptual skills.• Proficiency in PC applications such as Microsoft Outlook, Excel, Word, Access, Team, PowerApps and PowerPoint.• Excellent oral and written communications skills.• Demonstrated organizational skills and ability to prioritize.• Demonstrated accuracy and attention to detail.• Strong interpersonal skills and ability to work both independently using sound judgment, as well as part of a team.• Demonstrated integrity and strong work ethic.• Demonstrated judgment and discretion in matters of confidentiality.• Flexibility and ability to learn new tasks and skills quickly.• Demonstrated ability to manage stress and work in a fast-paced environment, handling multiple tasks under tight deadlines.

Duties Description Primary PurposeUnder general supervision, the Accountants Payable Specialist is responsible for thorough, accurate and timely processing and/or entry or approval of payments of low to moderate complexity in a dynamic and deadline driven environment.Essential Functions• Enter, review, process invoices and payment requests of a low to moderate level of complexity and ensure compliance with the contract, purchase order or bond document and DASNY policies and procedures, as well as relevant state and federal laws.• Approve progress payments of low to moderate complexity, as directed.• Reconcile open items and submissions processed to ensure that all submissions have been properly logged, processed, and accounted for.• Maintain and reconcile the lien docket and create the appropriate system holds and/or vouchers in the financial management system, ensuring that payments tocontractors/vendors are held and released correctly.• Ensure frequent and adequate follow-up on open payment requests to ensure timely resolution of problems and timely payment. Work directly with other DASNY staff,clients, trustees, grantees, and vendors to research and resolveconflicts/problems/issues. Ensure that supervisors are consulted when appropriate and kept informed of problems.• Adhere to DASNY standards for confirming changes or additions to banking information related to payments scheduled through accounts payable and document confirmation.Prepare and submit vendor update request forms as necessary to update vendor information in the financial management system.• Prepare and submit payment void/reissue requests when necessary.• Assist with researching and coordinating responses to legal requests, FOIL requests, and other requests for information, including collecting and copying/scanning/redactinginformation and documents responsive to the requests.• May assist with tasks related to the annual audit, including but not limited to creating spreadsheets and analyzing payment data, as well as collection of documentation requested by the auditors.• Assist in ensuring compliance with federal and State laws, financial standards/practices, and DASNY policies and procedures.• Verify, analyze, record, import, export and reconcile data among various sources, including, but not limited to contracts, purchase orders, client agreements, bond covenants, the financial management system and various other PC applications/databases.• Prepare journal entries.• Create and/or maintain various schedules, reports, spreadsheets, databases and/or files.• Maintain the confidentiality of confidential and/or personal information that may be accessed while performing job duties.• Suggest opportunities for improvement in unit processes.Other Duties and Responsibilities• Assist with the training of employees. May participate in the evaluation of employees.• Assist with the documentation and implementation of procedures.• Identify and apprise management of improvement opportunities in unit processes.• Assist with the implementation, review, and testing of internal controls.• Provide support/backup to other staff as needed.• Participation in testing of system upgrades.• Undertake special assignments as directed.• Assist with the implementation, review, and testing of internal controls.• Must maintain regular attendance in accordance with DASNY attendance and leave policies.• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards canbe found on the Intranet).SupervisionSupervision of employees may be required.Physical/Mental/Visual DemandsOccasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires complex and time-pressured decision-making. Overtime or extended work hours may be required.Work EnvironmentStandard office environment including the use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler, three-hole punch, date stamp, shredder.

Additional Comments DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.We offer a comprehensive benefits plan, which includes:• Choice of several health insurance plans• Dental & vision insurance• Membership in the NYS Retirement System• Deferred Compensation Investment Plan• 13 vacation days per year• 13 sick days per year• 5 days of personal leave per year• 12 paid holidays per year• Tuition reimbursement• Training & development opportunities

Some positions may require additional credentials or a background check to verify your identity.

Name Tamika Dunnaway

Telephone

Fax

Email Address [email protected]

Address

Street 515 Broadway

City Albany

State NY

Zip Code 12207

Notes on Applying Please use the following link to apply:https://recruiting.ultipro.com/DOR1000DASNY/JobBoard/fa77be2f-2f91-4253-a56e-02d5460585df/Opportunity/OpportunityDetail?opportunityId=55a8499c-5d73-4bd5-8435-614edb07a877&sourceId=51d22c90-91cb-4dbb-9cc2-8cd94492d1fbDASNY is an Equal Employment Opportunity employer committed to excellence and diversity.All qualified candidates are encouraged to apply.