Northern Vision Development LP Hiring for Human Resources and Office Administrator Job at Whitehorse Full Time

Human Resources and Office Administrator Position

WHY US?

• Opportunities for career advancement
• Ability to make a difference in the Yukon
• Extensive Benefits including:
• Dental care
• Life insurance
• Paid time off
• Vision care

• Salary – $70,000 per year

Who We Are

Northern Vision Development (NVD) is a private real estate partnership, was established in 2004 with a mandate to acquire and operate income producing properties the Yukon. Since then, NVD expanded outside of Whitehorse with investments in Carcross, Dawson City, Mayo, and Carmacks while still growing it’s Whitehorse base. NVD is now one of the largest Commercial Leasing and Hospitality Operators in the Yukon comprised of approximately 48% First Nation ownership totaling 7 hotels, 4 restaurants, and approximately 200,000 sq ft of leasable commercial and residential real estate. Check our webpage for more details!

Job Overview

NVD is seeking a Human Resources and Office Administrator focused on both Corporate Office and Human Resources support to join our Whitehorse, Yukon team supporting a group of Professionals in the Hospitality and Real Estate divisions located here. The Human Resources and Office Administrator will be a driven professional who will become an integral member of our team, supporting executives and managers within the team and providing administrative support with human resources, governance, IT, and other projects as required. This person will be entrepreneurial and dynamic with a desire to be surrounded in a fast paced and highly communicative environment to ensure all assigned duties and tasks are completed in a timely and efficient manner. This position reports to the VP Corporate Affairs and is based in our Whitehorse, YT office.

Responsibilities

• HR Responsibilities
• Responsible for full cycle recruitment including but not limited to: preparing and posting available positions, screening and interviewing applicants, employment verification, reference checks, data tracking.
• Responsible for facilitation of the Yukon Nominee Program applicants, including filing all appropriate paperwork and tracking progress of immigrant employees. Understand immigration requirements and ensure all appropriate documentation is valid and received in order to be employed by NVD or any of its entities.
• Maintain confidential, accurate and current employee files and information and ensure that all communication is in accordance with current approved policies in coordination with the Payroll Manager
• Knowledge of applicable health and safety legislation, including the rights and duties of workers. Be an active participant in the Health and Safety Committee

• Governance Responsibilities
• Assist with compiling presentations, reports and special projects as assigned by managers in the team
• Attending, taking minutes, publishing and tracking follow ups from recurring meeting series that are key to managing Operational Risk
• Experience assisting in preparing presentations, including consolidating supporting materials
• Organize internal meetings for managers including conference rooms scheduling/order food/refreshments as needed
• Develop and deploy organizational tools, spreadsheets, and systems to improve efficient functioning of teams and projects within the team
• Book travel arrangements including ground transportation, flights, and hotel accommodations as assigned and per the Travel & Expense guidelines
• Manage the submission of expense reports for team members in a timely and efficient manner
• Provide support to managers and team members, including but not limited to managing calendars of managers, coordinating and scheduling appointments, meetings and conferences, team vacation tracking, and expense reporting

• IT Responsibilities
• Support critical IT functions including but not limited to PC management, Cell Phone Management and Technology problem resolution
• Handle sensitive information in a confidential manner such as maintaining NVD’s data filing systems
• Maintain and ensure all corporate computer and software applications such as Windows, Word, Excel, Access, are up to date and provided to employees as needed
• Other general administrative duties as required.

Requirements

• Knowledge of HR policies and practices
• Polished communication skills, both verbal and written
• Excellent knowledge of the Microsoft Office suite with advanced knowledge of both Excel and PowerPoint, including experience in creating PowerPoint presentations and charts, pivot tables, and data management
• Ability to work in a dynamic, complex, fast paced environment, to adapt quickly and to manage changing priorities; capable of working in a high-pressure environment
• Highly organized with attention to detail
• High level of integrity, ethics and professionalism; discrete in dealing with information of a sensitive and confidential nature
• Professional, energetic attitude with excellent interpersonal skills
• Post-Secondary education in HR or another similar field is preferred

NVD is an equal opportunity employer. We promote inclusivity and are proud to have a diverse and wide range of cultures and people.

Job Type: Full-time

Salary: From $70,000.00 per year

Benefits:

• Dental care
• Paid time off
• Vision care

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Whitehorse, YT Y1A 0K7: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Human resources: 1 year (preferred)