NZ Ministry of Education Looking for Personal Assistant at Wellington City, Wellington Full Time

• Key support for the Director of the office of the Deputy Secretary
• Support the important mahi our ministry does for akongo in Aotearoa
• Fixed Term, Full time

Help shape the future of Education

He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga

We work to shape an education system that delivers equitable and excellent outcomes

At Te Tāhuhu o te Mātauranga | Ministry of Education, we work to provide services and support nationally, regionally and locally to the education sector, and in some cases, directly to ākonga and whānau.

We shape the policies, settings and performance of the education system for early learning, schooling and tertiary.

We are making significant changes to how we deliver our purpose

So that we:

• Taking practical action to give effect to te Tiriti o Waitangi
• Giving priority to regional and local voice.
• Delivering greater responsiveness, accessibility and integrated services and support.
• Improving feedback loops and information flows.

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for every child, young person and adult student in our education system.

Mō tēnei tūranga | About the role

You will be supporting the Director of the office of the Deputy Secretary, and the wider office in Te Pae Aronui. This is an opportunity for someone who is looking for a chance to join the Ministry and to become a trusted advisor supporting a senior leader.

The office of the Deputy Secretary is a busy, bustling environment where we work across the entirety of the work programme of Te Pae Aronui, this includes but not limited to Attendance and engagement strategy, Alternative Education, Evidence, Data and knowledge across the education sector, community work programmes, Te Hurihanganui, The equity index, Ka Ora, Ka ako – Healthy school lunches, COVID 19 and much more. The work is vast, and interesting.

As the Personal Assistant to the Director, you will support them to achieve goals by managing their diary, managing information flows, and providing a range of administrative, coordination and secretariat services to the Director and the wider office of the deputy Secretary.

The role will be suitable for someone with previous experience as an Administrator and a willingness to learn and do the mahi. In return, this role will offer a collaborative working environment and career progression opportunities within the organisation.

Mōhou ake | About you

As the Personal Assistant, you will bring your keenness to learn, grow and develop your understanding and do the mahi to be successful in the role. You will also offer –

• Excellent verbal and written communication skills, including the ability to calmly and effectively address complex situations.
• Ability to deal with ambiguity and maintain resilience in a constantly changing environment.
• Ability to prioritise work, make proactive decisions and apply good judgement.
• Attention to detail and excellent time management and organisational skills.
• Ability to monitor basic information flows, observe patterns and identify issues
• The ability to build and maintain strong relationships across a diverse group of contacts.
• The ability to understand and apply the principles of Te Tiriti o Waitangi and tangatawhenuatanga.
• Ideal candidates will take pride in producing high quality work and will be comfortable independently to achieve defined objectives.

You will bring your high attention to detail, calmness under pressure and the ability to anticipate the needs of the Director and the wider team. You will have sound computer knowledge, experience with Microsoft Office (Outlook, Excel and Word, etc) and will be able to perform your duties with considerable confidentiality, initiative, and mature and independent judgment.

About our group and team

Te Pae Aronui – one of the largest groups in Te Tāhuhu. Te Pae Aronui has a critical role to play in supporting a proactive and future-focused Te Tāhuhu that delivers on equity and excellence for all ākonga. By 2025, we aspire to transform Te Pae Aronui so that: People are thriving, connections are strong, the system is sound and we are producing equitable outcomes for ākonga and whānau. This is an exciting opportunity to make some real, positive change in education of our ākonga.

Over the next three years, Te Pae Aronui is being set up to operate at its full potential. Te Pae Aronui Rautaki 2025 – our strategy sets out Te Pae Aronui’s strategic goals and aspirations. We are building on the solid foundation that has already been created and making changes to the way we work in Te Pae Aronui, underpinned by the Tūāpapa of Te Mahau.

The Office of the Deputy Secretary supports the Deputy Secretary Te Pae Aronui (Operations and Integration), and the teams within Te Pae Aronui, to achieve strategic and operational objectives and to build a great working culture and environment.

We are an agile and responsive team that maintains good relationships across all parts of Te Pae Aronui, Te Mahau, Te Tāhuhu and Minister’s office. We are wanting to hear from any kaimahi with a keen interest in applying their skills and experience to support the achievement of our strategic outcomes.

Kua rite koe mō tēnei mahi? | Are you ready to make a difference?

We need to reflect the diverse communities we serve, so we welcome applications from individuals of all backgrounds, orientations, and identities. As an organisation, we are committed to building racial equity and excellence in the education sector.

We provide flexible working environments where everyone feels relevant, valued and supported. So, if working from home and/or having a flexible start and finish to the day will help with this, we can usually make it happen. We’d love to hear what this might look like for you, so feel free to outline this in your Cover Letter.

For more information on the role, please take a look at the job description. For additional information on the changes Te Tāhuhu are embarking on, please visit our careers centre. If this opportunity interests you, please submit your cover letter and resume by using the ‘apply’ button.

In your cover letter we’d like to know:

• about you, your values, your whakapapa
• your interest and motivations for this role
• the abilities, strengths, personal attributes and diverse perspectives you will bring to the role and this organisation.

The Ministry invites applications from fully vaccinated people or people with a valid medical exemption (under the COVID-19 Public Health Response (Vaccinations) Order 2021). We will require evidence of your vaccination status, or your medical exemption, at the pre-employment stage of our recruitment process.

For further information, please contact Kay Ellis at [email protected]

Applications close at midnight on 4 September 2022