Ontario Inc Hiring for Real Estate Administrative Assistant Job at Stittsville Full Time

Administrative Assistant, Real Estate

Nancy Allen, Broker at Re/Max Absolute Realty Inc. Brokerage is looking to hire a dynamic and hardworking Real Estate Administrative Assistant to manage and execute a variety of real estate related tasks with confidence, precision and accuracy.

This is a part-time hybrid position that starts in January with a commitment of 1-day per work in-office in- person work commitment along with some remote work.

Qualifications and Required Skills:

• Excellent written and verbal communication
• Extremely organized and able to manage multiple priorities and thrive in a fast-paced environment
• Highly detail-oriented with great attention to time management
• Responsible, reliable and professional with excellent interpersonal skills
• Strong sense of urgency, results-oriented and committed to producing work of high quality and standards
• Comfortable in a small business environment where priorities can change quickly
• Experience with successfully working independently and focussed in a remote setting Social Media management experience
• Proficient with Google Drive and Business Suite or MS Suite using word, publisher and power point programs
• Experience using software such as CRM or a client database management, Project management software, Authentisign/DocuSign, MLS, Webforms would be preferred
• Drivers licence and access to reliable vehicle required

Typical responsibilities include:

• Contact Management: enter new listings, closings and feedback; prepare service reports; add new contacts and client notes; send reminders and checklists; etc.
• Manage listings: take measurements, organizing paperwork, process price changes, extensions, re- lists, and cancellations, etc.
• Scheduling: home inspections and appraisals, showing appointments, buyer visits, photographer/drone, etc.
• Liaising with clients, real estate agents, stagers, etc.: check-in calls, feedback calls, calls to schedule appointments
• Deliveries & pick-ups: mail-drop correspondence, mailouts, water samples, moving kits, signs and lockboxes, listing feature sheets, etc.
• Prepare correspondence & information: buyer presentation packages, pre-listing & listing packages, newsletters, emails, thank you letters, etc.
• Manage and order supplies: calendars, Christmas cards, birthday cards, signs, closing gifts, gift cards, stamps, office supplies, business cards, etc.
• Maintain data & information: client lists, buyer lists, monthly results scorecard, trade lists, office procedures, etc.
• Manage website and social media: add listings, trades list, testimonials, rank my agent reviews
• Assist/support Nancy with other duties as required

Job Type: Part-time
Part-time hours: 20 per week

Salary: $20.00-$25.00 per hour

Schedule:

• Day shift

Ability to commute/relocate:

• Stittsville, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: Hybrid remote in Stittsville, ON