Osgoode Farms Ltd Hiring for Administrative Assistant Job at New Osgoode Full Time

Administrative Assistant

About Osgoode Farms Ltd

Osgoode Farms is a dynamic organization with operations in agriculture, forestry, and landscaping products. Operating near the Rideau River, Osgoode Farms has been an operational farm since 1962 and is expanding its operations into servicing the forestry and landscape industries with innovative and eco-friendly products that can enhance soil and plant health.

Job Brief

Osgoode Farms Ltd is seeking a reliable, meticulous, detailed oriented individual to join our team. As the Executive Assistant, you perform more than administrative tasks; you are often the team’s “right-hand person” who enables the smooth operation of the business. As the Executive Assistant, you must be a quick learner and have the ability to adapt to different tasks as required by the executives and owner of Osgoode Farms.

Core Responsibilities

• Managing the day to day administrative tasks including any paperwork/mail processing, filing, scheduling, opening and closing jobs/work orders, communicating with accounting, filling out forms and other paperwork, etc.
• Attend all important meetings, take minutes and ensure action items are completed by those assigned
• Draft, review and send communications on behalf of team
• Assist in the companies social media account and other marketing initiatives
• Assist the management team with HR functions such as posting positions and administrative HR paperwork.
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the team
• Prioritize emails and respond when necessary
• Coordinate arrangements for clients or executives such as travel or itineraries as required.
• Maintain and keep meticulous records and documents for company executive(s)
• Support the team as required

Executive Assistant Skills and Qualifications

• Excellent written and verbal communication skills in English. French is considered an asset.
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask and juggle changing priorities
• Strong understanding of frequently used computer software and programs, such as Google sheets
• Accounting, Work order processing, and inventory knowledge and capabilities considered an asset
• Strong Interpersonal skills
• Valid drivers license and access to vehicle.
• Experience in Agriculture, Forestry, or Construction is considered a strong asset.

** We are hiring immediately and will only accept applications from those currently permitted to working in Canada.

Job Types: Part-time, Permanent

Salary: $50,000.00-$60,000.00 per year equivalent.

Benefits:

• Relaxed and casual work environment
• On-site parking
• Flexible hours

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Part time – 2 to 3 days per week

Job Types: Part-time, Permanent

Salary: $50,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match

Flexible Language Requirement:

• French not required

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• No weekends

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• OSGOODE, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: Hybrid remote in OSGOODE, ON