OTT Financial Group Looking for File Maintenance Clerk at Toronto, ON Full Time

OTT Financial Group is the parent organization of a group of financial services and investment companies. We leverage cutting-edge fintech innovations to bring excellent financial advice and best-in-class wealth management to our customers and business partners. Empowering 5,000+ merchants and hundreds of thousands of individual clients across Canada, we are the home to a wealth of expertise in forex and securities trading, mobile and cross-border payment, and investment fund management.

We are ambitious, results-focused, and forward-looking. At OTT, you’ll get numerous opportunities to learn and grow, alongside a cohort of talented people from diverse backgrounds and industries. Tackling business challenges in a collaborative and innovative environment, you’ll be encouraged to be your best self and make a meaningful impact.

We are looking for a full-time File Maintenance Clerk to join our team at our Toronto headquarters.

Responsibilities:
Handle basic legal work, including conducting legal research, drafting legal documents, etc.

Creating and updating files, creating file labels, and filing documentation in appropriate files;

Communicate with personnel to resolve questions on document identification and indexing;

Scanning files regularly to ensure their correct positions and to search for missing records;

Destroy outdated files following protocol, or moving these to inactive storage, monitor inventory of files, paper clips etc. and report shortages;

Enter paperwork into an electronic system either by data entry or by using optical scanners;

Sort all papers alphabetically and according to content, dates, significance etc;

Develop an efficient filing system to make updating and retrieving files easier;

Handle incoming and outgoing mail;

Updating inventory lists;

Running errands.

Requirements:
Ability to maintain confidential information;

Bachelor’s degree in library/archive/file/document management or suitable equivalent;

Experience with document indexing and file management is required.

Minimum 6-month related experience in a scanning or related office environment;

Legal office experience is preferred;

Excellent written and verbal communication skills;

Proficient with using photocopy and facsimile machines;

Ability to read, comprehend, and follow documents such as safety rules, operating and maintenance instructions, and procedure manuals;

Ability to work in a team environment and be a self-starter;

Must have reliable transportation;

Attention to details and accurate filing skills;

Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel);

Scheduling and organization skills are a must;

Scanner knowledge is a plus;

Fluency in Mandarin is preferred.

Benefits:
OTT Financial Group Provides:
A comprehensive salary

A good group-benefit package with medical, dental, and vision coverage

A dynamic, collaborative, progressive, and high-performing team

A variety of opportunities for personal growth

Learning & development stipend.

Apply now and unleash your full potential.

OTT Financial Group is committed to fostering an inclusive and accessible environment where all employees feel valued and respected, and where every employee can realize their potential. We are committed to providing reasonable accommodations, if required, and will work with you to meet your needs. We appreciate all applicants for their interest; however, only those candidates selected for an interview will be contacted.