Panache Development & Construction, Inc Hiring for Virtual Executive Assistant Job at Remote Full Time

Position Overview

Panache is seeking a Virtual Assistant to manage our office and handle daily support tasks for our CEO. We are seeking an individual who is motivated, focused, and excels at multi-tasking. The ideal candidate for this is a creative problem solver, comfortable working as an individual and as part of a team, with excellent organization and project management skills.

The Virtual Assistant looks over various aspects of the office and works directly with our CEO. You will be expected to handle documents in the office with discretion as some of the contents require sensitive and confidential information – this is a position of trust. You will regularly be assigned with complex tasks and projects that require little oversight and quick turnarounds.

• Our regular office hours are Monday-Friday, 9 a.m. to 5 p.m.
• Work hours will be weekdays, based on the Central Time Zone (Austin, TX)
• Occasional overtime is expected

Responsibilities:

• Monitoring email inboxes for important correspondence.
• Responding to emails in a quick and professional manner.
• Notifying the CEO of urgent/pressing correspondence in a quick and professional manner.
• Coordinating conference calls with stateside and international clients.
• Perform general clerical duties including filing and more.
• Scheduling appointments: managing complex calendars and scheduling with consideration of all parties involved.
• Arrange cost-effective travel arrangements for the CEO, maintaining all receipts and invoices to submit to Accounting.
• Coordinate with other departments daily to assist in the completion of various projects and tasks.
• Maintaining a database of documents received in-person and via email.
• Maintaining an archive of all emails for future use.
• Prepare daily and weekly updates for clients and our partners.
• Other duties and special projects as assigned.

Experience:

• 2-4 years of related experience in Administrative Support
• Paralegal, Legal Assistant experience preferred

Qualifications/Soft Skills:

• Familiar working in a PC work environment
• Typing Speed: 60+ words per minute
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel
• Ability to adapt in time-sensitive situations
• Basic knowledge of printing processes on desktop and large-scale printers
• Research Skills
• Project Management
• Organization
• Attention to Detail

Company Overview

Panache Development & Construction was founded in 1993 as a real estate developer in the Austin, Texas area. Over the years, we have expanded our market while growing our portfolio to include custom homes, commercial office spaces, and research facilities. We are a group of professionals who believe in combining beautiful design and quality materials to create spaces that encourage people to live and work better. In addition, we offer a wide range of technological integrations, and green friendly design options which keeps us at the forefront of our craft.

Business Categories:

Commercial Construction, Residential Construction, Custom Homes, Contracting, Commercial & Residential Remodels, and Real Estate Development

Job Types: Full-time, Temporary

Pay: $18.00 – $25.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Education:

• Associate (Required)

Experience:

• Microsoft Excel: 3 years (Preferred)
• Microsoft Powerpoint: 3 years (Preferred)

Language:

• English (Required)

Shift availability:

• Day Shift (Required)

Work Location: Remote