Phoenix Society for Burn Survivors Hiring for Administrative Assistant at Remote Full Time

Administrative Assistant

Phoenix Society for Burn Survivors is a non-profit organization dedicated to empowering people affected by a burn injury. We work to serve burn survivors, loved ones, burn care professionals, researchers, and anyone else committed to empowering the burn community and building a safer world. Our mission is to unite the voice of the burn community around the globe to promote healing, recovery and burn prevention. We value constant learning, accountability, a growth mindset, unity, and integrity above all.

We have an exciting opportunity to offer an enthusiastic and well-organized individual to support multiple departments in our organization in the integral role of Administrative Assistant. This is a salaried, full-time remote position.

What you will do:

·Execute clerical tasks such as answering phone calls, managing files and records, providing verbal communications, data collection and entry, content proofing, and preparing letters, documents, and reports.

·Manage executive team calendars, scheduling, and travel. Coordinate travel and itineraries for special groups (i.e. Board of Trustees, advocacy volunteers, etc.) and team members as needed.

·Prepare and reconcile the Chief Executive Officer’s expenses.

·Support the Board of Trustees and sub-committee work as requested.

·Plan and organize advocacy events with key business partners and serve as a point-of-contact between Phoenix Society’s business partners and constituents. Act as a liaison between Chief Executive Officer and major donors.

·Provide administrative support for the Development Department through communications and owning the scheduling, preparation, execution and follow up of meetings, report preparation, and monitoring of departmental inbox.

·Provide general administrative and clerical support in the Program Services Department in the planning and execution of the SOAR program and biennial Phoenix World Burn Conference.

·Track and help drive completion of key organization deliverables as directed.

·Occasional travel may be required for group meetings and attendance at Phoenix World Burn Conference.

·Shipping of support materials to hospitals and partners as needed.

What we are looking for:

· Bachelor’s or associate degree preferred or equivalent work experience.

· Candidate who thoroughly enjoys managing competing deadlines for multiple areas

· 4 or more years of demonstrated success working at supporting multiple people or departments.

· Ability to be flexible and adaptive in a fast-paced environment.

· Ability to maintain confidentiality as required.

· Thrives at working with diverse groups of people including donors, health care staff, board members, fire service and burn survivors as well as internal staff.

· Strong written and communication skills.

· Individual that produces accurate, detailed and quality work.

· Strongly proactive and self-initiated work style

What we offer you:

· Salary range: $42,000 – $46,000 per year (dependent on experience)

· Remote work from home position; very occasional travel

· 12 paid Holidays and generous PTO schedule

· Employer paid 80% for employee and 50% for dependent medical, vision and dental coverage

· 100% employer paid life insurance policy, and ST and LT Disability coverage

· Additional insurances available for purchase

· Retirement plan contribution

· Employee Assistance Program Services

· Employee Wellness Reimbursement Program

Phoenix Society for Burn Survivors is an equal opportunity employer and will consider all candidates for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Job Type: Full-time

Pay: $42,000.00 – $46,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Administrative support: 4 years (Required)
• multiple staff support: 2 years (Preferred)

Work Location: Remote