DEADLINES:
3/13/23 @ 11:59pm Last Day to Apply Online
3/14/23: Typing Test will be emailed to qualifying candidates.
3/17/23: Those who meet the minimum typing qualifications will receive an invitation to participate in the Court Clerk written examination.
3/24/23: Those who pass the written examination, will be invited to self-schedule a virtual interview tentatively scheduled for 29th and 30th of March.
DEFINITION
This is a specialized clerical series that performs a full range of clerical duties in support of court operations. Incumbents perform a variety of processing functions including, but not limited to, assisting the public with file or court information, entering and retrieving data from computer systems, accepting, filing, and issuing legal documents; providing information concerning current calendar status, functions and procedures of the court; and to do related work as required.
DISTINGUISHING CHARACTERISTICS
Court Clerk 1: This is the entry and trainee level class in the Court Clerk series. At this level the incumbent is under close supervision and is required to learn to perform a combination of various court-related clerical functions of minimal to average difficulty. As experience is gained, there is greater independence of action within the established guidelines and operating procedures.
Court Clerk 2: This is the journey level for the class in the Court Clerk series. At this level the incumbent is under general supervision to perform a wide variety of assignments of average difficulty. As experience is gained, the level of difficulty of the work increases, greater independence is exercised, and less detailed supervision is received.
Court Clerk 3: This is the advance journey level for the class in the Court Clerk series. At this level the incumbent is under minimal supervision to perform a full range of complex clerical assignments. Incumbents exercise judgment and independence in applying complex legal codes, policies and procedures and performing the full range of assigned duties. Specific duties and requirements will vary depending on area of assignment; however, all positions are characterized by thorough knowledge of court document processing and procedures. Incumbents may train and provide assistance to less experienced staff in resolving work problems.
These classes are distinguished from the class of Court Clerk 4 and Senior Court Clerk, which provides lead direction to a group of Court Clerk 1/2/3 employees.
Court Clerk 1 positions are flexibly staffed to the Court Clerk 3 level. In these classes, incumbents advance to the higher level after acquisition of the knowledge, skills and proficiencies required are mastered. However, in some cases, positions may be permanently allocated to the level 1 and or level 2 classifications, based on the routine nature of the work, limited variety of duties, and absence of a requirement for more difficult processing tasks.
Positions in these classifications are located throughout the various departments of the court (e.g., Civil, Criminal, Family Law, Juvenile, Appeals, Jury Services/Master Calendar, Family Court Services) and duties will vary by assignment.
Essential Functions:
ESSENTIAL FUNCTIONS, RESPONSIBILITIES, KNOWLEDGE AND ABILITIES
Duties may include, but are not limited to, the following:
Knowledge Of:
Court Clerk 1
Court Clerk 2 and Court Clerk 3 (In addition to the knowledge of the Court Clerk 1)
Skills and Abilities To:
Qualifications:
MINIMUM QUALIFICATIONS
High school diploma or General Education Development (GED) or High School Equivalency Test (HiSET); and
Court Clerk 1-3: Two (2) years of clerical work experience preferably in a legal or criminal justice office performing a wide variety of general clerical assignments involving the use of discretion and judgment which would likely produce the required knowledge and abilities listed.
Court Clerk 2: One (1) year of experience as a Court Clerk 1 with the Placer County Superior Court.
Court Clerk 3: One (1) year of experience as a Court Clerk 2 with the Placer County Superior Court.
Note: One (1) year of full-time education beyond high school may be substituted for one (1) year of clerical work experience for the Court Clerk 1.
Typing/Keyboarding: Court Clerk 1-3 positions require the ability to type/keyboard at a minimum of 35 words per minute at a corrected rate of 35 wpm for a five (5) minute test and will be required to pass a certification test prior to employment.
GENERAL QUALIFICATIONS
Criminal History and Background Checks:
Candidates are required to pass a fingerprint clearance by the Federal Bureau of Investigation (FBI) and Department of Justice (DOJ). Convictions, depending on the type, number and date, may be disqualifying.
License Requirement:
Possession of a valid driver’s license may be required depending on the position or the ability to provide alternate methods of transportation that meets job requirements. Proof of adequate vehicle insurance and medical clearance may also be required.
Supplemental Information:
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required on a continuous basis to sit at a desk for extended periods of time in front of a computer screen; strength, dexterity, and coordination of hands to fingers to use a keyboard and video display terminal on a daily basis. The employee is frequently required to sit for long periods of time, stand, and walk from place to place within the office. Routinely handles files of varying weights and thickness, handles single pieces of paper or stacks of papers and reference materials. Frequently twists or reaches for items above and below desk level and reaches with hands and arms above shoulders and below the waist. The employee is frequently required to climb stairs when elevator is not accessible; balance, bend at the waist or kneel. The employee is occasionally required to lift and/or move objects weighing up to twenty-five (25) pounds. Lifting of objects weighing in excess of twenty-five (25) pounds will require team lifting or making multiple trips of less weighted materials (files). Vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus to enable employee to decipher color coded files, forms, complete data entry and read operating instructions and procedures. Hearing and speaking abilities required to clearly communicate with court staff and the public in person, on the telephone or in the courtroom.
Work Environment:
Assigned incumbents are expected to work inside buildings, alone, or closely with others. Assigned work is performed in a standard court setting with open cubicles, at the front public counters or in offices or an assignment in a courtroom. Routine noises and noise levels occur within the work environment. Staff may be assigned to various court locations in the county.
Special Working Conditions: Exposure to individuals who may be verbally hostile/abusive; allergens such as dust, perfume, unpleasant body/clothing odors. There may be exposure to evidence and testimony which may be disturbing.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work 8 hours within normal business hours of: 7:30 a.m. to 5:00 p.m., Monday through Friday. Overtime may occur on an occasional basis.
Job Type: Full-time
Pay: $20.78 – $33.25 per hour
Benefits:
Schedule:
Work Location: One location
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