Premium Plant Services Hiring for Office Support Specialist Job at Hibbing, MN Full Time

The primary goal of our Office Support Specialist is to act as the gatekeeper of data integrity as it relates to calculating payroll, accounts payable and receivable, and other accounting related tasks. They complete commission calculations, work with job costing, and prepare reporting that assists management in making educated decisions. Candidates who will thrive in this role enjoy day-to-day accounting tasks, manipulating data in excel, and improving processes. They are also great at getting details right the first time, being a team player, and staying flexible with department growth.

This position requires a candidate with superb communication skills, an uncanny attention to detail, an accomplished multi-tasker with an ability to change priorities as needed, a passion for follow through, and proven Offce365 skills (Word/Excel/Outlook/OneDrive/OneNote). Knowledge of Salesforce or other CRM is a plus. This individual must be a true team player with a positive attitude, even in challenging situations.

Essential Job Duties

• Be the gatekeeper of information being entered, imported, and processed in our systems
• Prepare, calculate, and review information for commissions and payroll processing
• Assist in day-to-day bookkeeping tasks as needed to support AR and AP processes
• Assist with weekly data entry and reconciling of job costing spreadsheets
• Act as a resource for management for questions, data sourcing, and special projects
• Process of new hire paperwork: verification and entry into the payroll system to ensure all changes to employee records are applied.
• Execute a weekly and bi-weekly payroll, including timesheet calculations, timesheet data entry, and processing of the actual payroll and manual check runs.
• Apply excellent customer service standards in accordance with company policies.
• Ensure proper insurance and benefit deductions are withheld from employee payroll checks.
• Maintains employee paid time off plan
• Ensure all payroll timesheets and related documents are stored properly within the electronic data storage system.
• Communicate and work cohesively across multiple departments and have excellent time management and organization skills.
• Performing other accounting duties and supporting staff as required or assigned.
• Obtain appropriate supporting documents, verifying approval of vendor invoice prior to payment.
• Charge expenses to accounts and cost centers by analyzing invoices and supporting documentation.
• Ensure timely payments to vendors.
• Monitor AP Aging and other payables reports.
• Vendor invoice reconciliation
• Generating customer invoices and account statements
• Research and resolve invoice and payment discrepancies

Qualifications

• 2-year degree or equivalent experience
• 2+ years of experience in working with payroll, accounting, accounts receivable and accounts payable
• Basic to intermediate understanding of accounting principles
• Basic to intermediate experience in QuickBooks
• Working knowledge of Microsoft Office 365 with intermediate to advanced experience in Microsoft Excel
• Able to communicate professionally, clearly, and concisely
• Excellent organizational skills and attention to detail
• Highly motivated, flexible, and great attitude on life
• Outgoing personality that blends well with a fast-paced, goal-driven environment
• Independent work ethic with an ability to collaborate within a team

Job Type: Full-time

Pay: $20.00 – $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Hibbing, MN 55746: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 2 years (Preferred)

Work Location: One location