Prince Rupert Port Authority Hiring for SECURITY ADMINISTRATIVE ASSISTANT Job at Prince Rupert Full Time

POSITION SUMMARY

Reporting to the Director, Gateway Operations, the Security Administrative Assistant provides primary support to the Credentialing Office. The incumbent also provides support to PRPA’s security and emergency management staff and exercises administrative oversight over PRPA’s Digital Action Tracking System (DATS) and TrackTik software.

MAJOR POSITION ACCOUNTABILITIES

1. Port Pass issuance and administration, including responding to email/phone inquiries, print port passes, audit records, and other administrative tasks as assigned.

2. Provide daily support as well as relief coverage to the Security Administrative Coordinator.

3. Provide administrative management of the Access Control Management (ACM) System. Monitor groups/categories within it and assign appropriate and authorized access to them.

4. Process invoices and collect payment for cash paying port users. Send weekly invoices (cash and account) to PRPA’s Finance Department.

5. Manage all credentialing office supply orders including proximity cards, printers, lanyards, and other associated supplies.

6. Coordinate the booking and use of PRPA’s EOC and Command Centre.

7. Administrative lead of the DATS and Track Tik software; management of new user profiles and level of use. Attend regular coaching sessions with DATS coach (external) for updates, changes, and ongoing system maintenance

8. Support the Director, Gateway Operations in preparation of ISO 28000 audits and annual recertification by tracking non-conformance progress and assist in the development of continuous improvement opportunities.

9. Maintain and update all security related documents such as but not limited to: Port Security Plan, Security Operating Procedures, and the Emergency Response Operating Procedures.

10. Provide administrative support including preparing correspondence and undertaking research assignments coordinating conference and video conference calls, coordinating, and scheduling meetings and composing meeting minutes to the Port Security/Emergency Preparedness Committee Meetings and other meetings as required by the Security Department.

11. Provide backup assistance to the Administrative Assistant, Gateway Operations when needed.

12. Perform other assigned duties as required.

WORKING CONDITIONS

· Works predominantly in an office environment

· Regular, full-time position (37.5 hours per week). Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break.

JOB SPECIFICATIONS

Formal Education

Post-secondary education.

Related Experience

Minimum three years related experience.

Other Requirements

· Good spoken and written communication skills.

· Good customer service skills.

· Good analytical, problem solving and organizational skills.

· Good judgment and tact in dealing with sensitive issues and confidential information.

· Good relationship building skills. Able to establish and maintain effective working relationships with all levels of employees.

· Demonstrated ability to manage multiple projects concurrently and to effectively handle changing priorities.

· Enthusiastic and self-motivated. Works well individually as well as in a team environment.

· Creative and intuitive thinker.

· Resilient. Embraces and thrives on change.

· Thrives in high-paced entrepreneurial environment.

· Proficient and experienced in MS Office, especially Microsoft Word, Excel, and PowerPoint.

· Provide proof of full vaccination against COVID-19 with a vaccine approved by Health Canada.

· Able to obtain security clearance under Transport Canada’s Security Clearance Program.

· Possess valid Class 5 Driver’s Licence.

Individuals of Indigenous descent are strongly encouraged to apply.

Interested candidates are requested to submit their application in confidence by

Monday, December 19, 2022.

Manager, Human Resources

Prince Rupert Port Authority

200 – 215 Cow Bay Road

Prince Rupert, B.C., V8J 1A2

Fax: (250) 627-8980

No telephone inquiries, please.

Job Type: Full-time

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Prince Rupert, BC: reliably commute or be willing to relocate with an employer-provided relocation package (required)

Work Location: One location

Application deadline: 2022-12-19