Sacred Hearts Academy Hiring for Administrative Assistant to the Director of Development Job at Honolulu, HI Full Time

POSITION TITLE: Administrative Assistant to the Director of Development

STATUS: Full Time

FLSA: Exempt (Salaried position)
WORK YEAR: 12 months

SALARY: Depending on relevant experience

CLOSING DATE: March 3, 2023

Email resume, no phone calls, please.

The Development Office is actively seeking a highly motivated, goal-oriented Administrative Assistant to the Director of Development. The individual should possess the following qualifications.

MINIMUM QUALIFICATIONS

Three years of Administrative experience as a support position in a private school setting is preferred.

Master skills using Raiser’s Edge, or other Fundraising databases.

Able to produce database reports for the Annual Report and other various analytical reports.

Experience working with students, parents, and donors from diverse backgrounds, in multi-aged environments.

Strong working knowledge of Microsoft Office, Databases, and Spreadsheets.

Possess outstanding communication and interpersonal skills.

Ability to work a flexible schedule, which may include nights and weekends.

RESPONSIBILITIES

· Manage Accounts Payable and Accounts Receivable for the Development office.

· Track budget and prepare weekly and final costs analysis of budget reports.

· Process all gifts and pledges within 48 hours from receiving the donation.

· Produce tax and appreciation letters within 24 hours after donations have been entered.

· Assist in the maintenance, coordination, and production of the Raiser’s Edge database reports

for the Annual reports.

· Facilitate student, parent, and donor functions for the Scholarship Program.

· Update the Development calendar with scheduled Academy events.

· Coordinate details with the Scholarship Committee for the Student Scholarship Reception.

· Maintain Development Memberships including Council for Advancement and Support of

Education (CASE), Association of Fundraising Professionals (AFP), and the Hawaii Gift

Planning Group, etc.

· Direct involvement with the Director of Development and Chair of Event for Annual Fundraising

event.

· Reconcile expenditures for Annual Fundraising event.

· Produce mailing lists for the Development Office mailings.

· Provide staff leadership and support to the parent and community volunteers, and student.

As a Catholic, independent school for students in grades Pre-School to 12, Sacred Hearts Academy provides an outstanding college-preparatory education for young girls. Caring teachers, small classes, a rich and varied curriculum, and lively, enthusiastic students make the Academy unique. Along with its quality academic program, the Academy focuses on character and values, cooperation, mutual respect, and service. Our school is a place where young women learn to listen, question, challenge, probe and gain the knowledge and confidence that will allow them to think for themselves and make good decisions. We believe that excellence in education enables students to value themselves as individuals, while at the same time, prepares them to participate with confidence in a complex and changing society. The Academy is accredited by the Western Association of Schools and Colleges (WASC), Western Catholic Education Association (WCEA) and the Hawai’i Association of Independent Schools (HAIS). It is a given that the girls at Sacred Hearts will receive an outstanding academic education, but most importantly, the faculty, staff, alumnae, and families value the fact that the students are surrounded by people who care about them and care about one another.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location