Saskatchewan Polytechnic Looking for LINC Office Coordinator at Regina, SK Full Time

Competition Number P13086

Posting Title LINC Office Coordinator

Classification Band 7

Location Saskatchewan Polytechnic Regina Campus

Other Location(s)

Building

Other Building

Date Posted 07/07/2022

Closing Date 07/18/2022

JIQ # 40195

Start Date 08/02/2022

End Date

Open Until Filled No

Ongoing Yes

Category of work Casual

Bargaining Unit Professional Services

Hours of Work To be Assigned, Regulated 36 hours (modified)

Salary Range $27.95 to $33.42 hourly

Temporary Market Stipend

Incumbent

Total Assigned days (AC) / Total Hours per biweekly pay

Full Time; 72 hours bi-weekly that include some evening hours and also some hours on the occasional Saturday. 8 hour work day for 9 days, 10th day EDO.

Posting Status Open

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Job Duties

1. Supervise, train, assign and monitor the work for LINC administrative staff

2. A specialist in the databases used by LINC: iCARE (Immigration Contribution Agreement Reporting Environment), LINC waitlist, LINC attendance and BANNER (Saskatchewan Polytechnic Student System)

3. Track and maintain students’ registration, transfers, completions and discontinuations

4. Coordinate monthly intake of students whose first language is not English

5. Design, create, and/or maintain templates for a variety of reporting and statistical information for the Program Head and Citizenship and Immigration (CIC)

6. Manage confidential information (electronic and paper)

7. Provide excellent customer service to clients whose first language is not English.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)

1. Complete Grade 12 and a recognized business certificate or an equivalent combination of education, training and experience

2. Three years’ experience performing administrative work (e.g. working with minimum direction, organizing and prioritizing workloads, processing large amounts of diverse information, and applying general guidelines and operating procedures to differing situations).

3. Intermediate level experience in common software packages, ie MS Office Suite.

4. Basic database experience consisting of quick and accurate data entry into a database, looking up and interpreting data, manipulating, generating reports and a basic knowledge of student information systems or an integrated database system.

5. Experience using and maintaining basic office equipment (printer, photocopier, fax, telephone, and computer).

6. Strong organizational skills to organize and prioritize large amounts of diverse tasks within tight timelines.

7. Effective interpersonal and communication skills (listening, oral, grammar, spelling and composition)

8. Training or experience in supervision

9. Undergo a Criminal Record Check.

10. Demonstrates valuing diversity.

Desired QSA