School District # (Vancouver) Hiring for Office Administrative Assistant – Office Support C Job at Vancouver Full Time

Work in BC’s most culturally diverse and urban school district, Vancouver School District No. 39. Set in one of the world’s most livable cities, Vancouver is a community-minded district seeking talented educators, progressive leaders, and skilled support staff to enrich the learning experience of Vancouver’s 50,000 students.

The Vancouver Board of Education invites applications for:
Office Administrative Assistant

**Permanent & Temporary Positions Currently Available**

Position : Office Administrative Assistant

Position Type : Temporary – Office Support C

Start/End Dates : 31 Aug 2022 to 30 June 2023

Location : Queen Elizabeth Annex

Hours of Work: 7 hours per day

Salary: $31.11/hour + 18.6% in lieu of benefits

Position : Office Administrative Assistant

Position Type : Permanent – Office Support C

Location : Shaughnessy Elementary

Hours of Work: 7 hours per day

Salary: $31.11/hour

+extensive benefits and municipal pension

Working months for these positions follow the school calendar

(Aug/Sept start to June/July finish each year)

In this position, you will:
Perform office functions to support the school.

Provide confidential administrative services to the Principal.

Relieve the Principal of administrative detail wherever possible by dealing with matters not requiring the Principal’s personal attention.

From copy, rough draft or general instructions prepare or type a variety of form letters and other routine correspondence, reports, charts, records and newsletters.

Prepare and maintain a variety of standard office records, compile and prepare summaries and reports.

Perform routine accounting duties: posts and maintains journals, make payment for local purchases, reconcile school bank and district accounts, process invoices, purchase requisitions and requests for reimbursement.

Maintain an online collection system.

Act as a school cashier to receive monies, issue change and receipts, prepare bank deposits, reconciles bank accounts and prepare cash receipt records and summaries.

Order school supplies and receive deliveries to the school.

Register and process student registrations and data enter student records.

Act as receptionist to greet visitors, answer telephone, route phone calls, direct visitors and maintain a message service for school staff, students and others.

Provide information and assistance to the public and other staff regarding policies, rules, regulations, and procedures.

Assign and check the work of staff assigned to assist in the school office.

Perform other work within the job band as assigned.

Qualifications:
Completion of Grade 12 plus one (1) year formal training in a business/office program supplemented with courses in the principles of accounting including bank reconciliation and a minimum of three (3) years of office experience or an equivalent combination of education and experience.

Thorough knowledge and experience using email systems and Microsoft Office programs.

Exceptional customer service, interpersonal and communication skills.

Excellent organizational skills and ability to establish priorities and meet deadlines.

Ability to work independently as well as in a team environment.

Must be able to meet the following assessments: Keyboarding speed (45+ wpm), current Word (+75%) and Excel (+75%), composing correspondence, mail merge and applicable accounting assessment.

Must possess or be willing to obtain an Occupational First Aid Level certificate and will be required to perform Occupational First Aid Level if assigned by the Principal. OFA attendants may, at the direction of Employee Services, be required to perform emergency coverage at other locations.

Your application profile must include the following documents:

Cover Letter

Resume

Contact information for three Professional References (Supervisors only)

**Posting is on-going until filled. Qualified applicants are encouraged to apply as soon as possible. Please note that only shortlisted candidates will be contacted regarding an interview**

The District welcomes qualified applicants who value equity and diversity as essential to excellence. The distinct makeup of the VSB community strives to support the inclusion of all voices. You may wish to share some lived experiences that demonstrate your connections to our diverse student community.

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