SGS Hiring for OFFICE ADMINISTRATOR Job at Auckland Full Time

SGS is the world’s leading inspection, verification, testing and certification company. Our independent services add significant value to our customers’ operations. 94,000 Employees. 2,600 Office and Labs.

• Respond to customer queries promptly and professional. Resolve queries in a timely manner
• Schedule work in the IndivNET database which involves producing monthly equipment inspection due lists, running database queries to review any missed inspections, overdue inspections, transferring items and following up on lost customers
• Compile and send customer reminder letters to customers
• Liaise and follow up with marine and industrial inspection staff to schedule efficient inspection assignments
• Process inspection reports and documentation as soon as possible after the inspection is completed to ensure the customer is billed and receives their certification promptly. Follow up on causes of processing delays.
• Prepare invoices and provide management with weekly invoicing summaries. Follow up of unpaid debtors.
• Maintain travel, training and calibration registers and make relevant bookings to ensure they are current
• Raise purchase order requests for the purchasing of office supplies, equipment and PPE.
• Liaise with local suppliers to ensure business service requirements are met
• Compile regional timesheets and consolidate for payroll
• Ensuring all activities are carried out with regard and recognition to Health and Safety requirements and personal safety
• Work with the Management team and other Industrial Regulatory offices to provide reports or assistance as required
• Undertake all other relevant work requests relevant to your position in accordance with SGS policies and procedures

• High level of computer literacy in Microsoft Word, Excel and database use
• Demonstrate initiative, pro-activeness and self-motivation
• Demonstrated report writing and clear verbal communication skills including fluent English
• Effective relationship building and people management experience
• Fluent numeracy and customer service skills
• Must hold a full and current drivers license
• Proven experience in high-volume reception and/or administration roles
• A high degree of organization, time management and attention to detail is required
• The ability to prioritize and meet deadlines
• Ability to work with others in a team environment
• Flexible, enthusiastic person with a sense of urgency and well-developed customer service skills and experience
• Excellent interpersonal skills with the ability to work with people at all levels within the business, both local and international
• Ability to work unsupervised

Additional Information

This is a good opportunity to work with other NDT team members and interact with specialists and clients.

If you’ve been looking for an opportunity to work in a well-established NZ and global business, please apply through our link.

Workers in these roles need to be vaccinated for Covid-19 due to customer requirements and health and safety assessment along with providing their Covid-19 vaccination pass.

Applicants for this position should have NZ residency or a valid New Zealand work visa.