Sheridan College Hiring for Administrative Support Officer (Part-time) Job at Brampton Full Time

Preference will be given to qualified regular part-time employees within the Part Time Support Staff bargaining unit at Sheridan College. Should a suitable candidate not be found, external candidates will be considered.

The Administrative Support Officer is the first point of contact for the school of Mechanical and Electrical Engineering Technology within the Faculty of Applied Science & Technology. Reporting to the Associate Dean, the Administrative Support Officer will support the faculty with a comprehensive knowledge of the programs, personnel, polices and procedures as well as an understanding of the services available to students, employees and the general public. The incumbent will perform a variety of administrative duties (e.g., clerical, reception, and secretarial) including financial transactions following established procedures and guidelines.

What You’ll be Doing

Preparing, editing, and proofing correspondence, invoices, presentations, reports, and related materials;

Distributing and processing mail and co-ordinating activities to support operational flow of business;

Scheduling and confirming appointments and meetings;

Processing payments, reconciling expenditures and recording journal entries according to established guidelines;

Running reports and performing standard financial analyses according to established guidelines;

Setting up and maintaining manual and computerized information filing systems;

Ordering and maintaining office supplies;

Planning and coordinating meeting-related activities (e.g. agenda, room booking, disseminating communications and materials, taking meeting minutes, etc.);

Responding to phone and in-person inquiries and directing students and visitors to appropriate people and offices (i.e. One Card office, OTR, International Office, Coop Office, Counselling Office, Student Advisement Office, etc.);

Responding to students and tracking missed evaluations; Assisting with administering KPI surveys;

Assisting by taking minutes for PAC meetings, School meetings sending program maps and sell sheets to Print Centre for copying;

Supporting accreditation of the degrees:
Populating CEAB forms and spreadsheets with information form various sources (course outlines etc.);

Collecting and keeping records relating to accreditation (samples of evaluated work etc.);

Compiling and organizing reports and records for accreditation;

Performing other related duties as assigned.

About You

You have excellent oral and written communication skills,

You enjoy balancing many different tasks and can prioritize multiple projects while staying organized and maintaining a high level of attention to detail.

You use your interpersonal skills to build working relationships and provide excellent customer service.

The successful candidate(s) will also meet the following:
2-year diploma in Social Sciences, business administration, Business, Public Relations, or a related field with a minimum of 1-year practical experience in an educational, customer service or business environment. Equivalency will be considered.

Knowledge of PeopleSoft is considered an asset.

Who We Are:
Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2024: Galvanizing Education for a Complex World ( https://sheridan2024.sheridancollege.ca/ ), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

For more information, visit: Why Work at Sheridan

Other Details

Campus Location: Davis (may be assigned activities at any Sheridan campus). This position is currently working on-site.

Reference #: J1021-0526

Employee Group: Part-time Support – Regular

Hourly Rate: $20.99 + 4% in lieu of benefits and vacation

Hours/Week: 24

Hours: Monday to Thursday, 9am – 2:30pm

Application Deadline: October 15, 2021

Sheridan is deeply committed to promoting diversity, advancing equity and fostering a culture of inclusion. Therefore, we invite applications from marginalized and equity-seeking groups. Persons with a disability may contact the Human Resources department to request accommodation at any stage of the recruitment process.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.

Job Type: Part-time

Work Location: Multiple Locations