Solutions By Design II Hiring for Documentation Specialist Job at Remote Full Time

We are looking for a Documentation Specialist to join our team. The Documentation Specialist will be a highly meticulous and organized individual, responsible for outlining a long-term storage strategy, working with colleagues to ensure consistency of documentation practice across the company, and training employees on efficient documentation usage, among other duties.

Responsibilities Include:

• Organizing an archiving system.
• Labeling, sorting, and categorizing documents for ease of use.
• Retrieving documents upon request.
• Outlining a long-term storage strategy.
• Adhering to regulatory requirements.
• Working with colleagues to ensure consistency of documentation practice across the company.
• Training employees on efficient documentation usage.
• Assisting with both internal and external audits.
• Ensuring documentation integrity.
• Controlling access to documents.
• Removing documents that are obsolete.
• Utilizing storage software and applications for electronic filing.
• Performing transcription and conversion work.
• Proofreading documents upon request.

Required Experience and Qualifications:

• Bachelor’s Degree or study in communications or related field.
• Proficiency with scanning and administrative technology.
• Outstanding organizational skills.
• Multitasking ability.
• Attention to detail.
• Excellent written and verbal communication.
• Good interpersonal skills.
• Must be able to pass a comprehensive background check.
• Must be fully vaccinated for COVID-19, unless a medical exemption or religious accommodation is approved. Individuals are considered fully vaccinated two weeks after their last dose of their vaccine. Confirmation of vaccine is required.