Southern Hospitality Services, LLC Hiring for Administrative Assistant at Remote Full Time

We are looking to fill a few Administrative Assistant positions, that will work directly with our senior leadership. As an Administrative Assistant you will be responsible for handling day-to-day organization and activities asked by the Senior Leadership. Administrative Assistants may be responsible for small or large task and must be able to multi-task in a fast-paced environment. We are ultimately looking to for another member to join our rewarding team, bringing a new outlook (not just a “yes” person), while also capable of completing assigned task within the timeframe provided with little to no supervision. The following are a few roles and responsibilities that may be asked of you in this position:

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Handle day-to-day office responsibilities
• Plan meetings and take detailed minutes
• Monitor weekly and monthly goals, to ensure teams are on track for success
• Greet guests and visitors (when applicable) with a friendly and warm welcoming smile
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Prepare daily itinerates of senior leader’s schedules
• Work in harmony with other departments, leadership, and team members
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain appropriate record and file keeping
• Book travel arrangements
• Submit and reconcile expense reports
• Record and manage office expenses
• Prepare agendas to meet time constraints
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Compile various statistical data reports to review with leadership
• Respond to any complaints promptly
• Create memos that outline the company’s objectives and expectations of team members
• Handling small HR responsibilities (such as recruiting, interviewing, and scheduling)
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (Microsoft Word and Excel, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Fluent in English (additional languages are a plus)
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Self-Starter, requiring little to no management
• Team Player (we support the team)
• High School Degree or GED

Benefits

• Flexible Schedules (part or full time opportunities)
• Amazing Company Culture
• All training is provided
• Employee Discounts and perks (after training)
• Additional growth and development opportunities
• National Holidays off (family is important to our team)