Stanford University Hiring for Administrative Associate 2 at Stanford, CA Full Time

The Department of Radiology at Stanford University is dedicated to excellence in clinical care, research, education, and administration. The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology’s core strength lies in its people: faculty, who are highly regarded for their deep subspecialty expertise, dedication to patient care, and responsiveness to referring providers; multidisciplinary researchers who continue to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging; staff who are dedicated and engaged in moving the mission of the department, school, and university forward.

Pediatric Radiology at Stanford Children’s Hospital offers a comprehensive program that is committed to improving the health of children through the application of state-of-the-art technology. Fellowship trained pediatric radiologists and a professional staff knowledgeable in delivering high quality pediatric care provide imaging services in a child-friendly environment. With experts in computed tomography, fluoroscopy, interventional radiology, magnetic resonance imaging, nuclear medicine, ultrasound and x-ray, our division is committed to training the next generation pediatric radiologists while delivering cutting edge clinical care to children.

We are seeking an enthusiastic, highly organized Administrative Associate (AA) to support the Pediatric Division. The AA will work with expert faculty and trainees, and through their support contribute to better patient clinical care and outcomes. The AA responsibilities encompass a spectrum of clinical, education and event planning coordination and support. The candidate must be highly organized, extremely detail oriented, and able to multi-task and work independently.

Duties include:

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

• – Other duties may also be assigned.