Star Produce Hiring for HR Administrative Assistant (Galaxy) Job at Calgary Full Time

HR Administrative Assistant

Galaxy Processing, Calgary AB

Status: Permanent Full time

Galaxy Processing is the largest distribution center of The Star Group – the name really speaks for itself! This 200,000 sq. ft. facility, with over 30,000 sq. ft. of cooler space, has state of the art sorting lines, multiple packing machines, and superior conditioning rooms. Galaxy Processinghas created an environment where people aren’t just coming to a job. Having fun, working hard, building careers and being proud of our team and company are all things that make up who we are at our facility. We encourage our employees to advance their talents, develop new skills and find work life balance. We offer a dynamic and passionate environment!

Focus

The primary focus of the HR Administrative Assistant is to provide exemplary service and support to front line staff and management in a variety of ways. You play a pivotal role in ensuring smooth daily operations by proactively anticipating needs of both staff and management and provide acute administrative services. As the point of contact for employees at your facility, you are responsible for providing general HR services such as answering employee questions (or escalating inquiries as appropriate to corporate HR and Payroll), responding to complaints, onboarding new hires, and liaising with HR and Payroll to resolve employee record and timecard issues.

Key Accountabilities:

• HR onboarding functions such as supporting recruitment efforts by assisting with the screening of resumes, scheduling, and participating in interviews alongside hiring managers, collecting and processing required new hire documentation, coordinating onboarding activities including training requests, tracking and obtaining benefit enrollment forms, and maintaining employee records both electronically (files and Dayforce HR/Payroll system) and hard copy;
• Ongoing HR support throughout the employee lifecycle including submission of leave of absence and termination information, liaise between the local Leadership Team and corporate HR to capture employment changes, and respond to inquiries from staff and management regarding benefits and HR policies;
• Support supervisors and managers with resolution of timecard issues prior to submitting bi-weekly payroll, paying particular attention to overtime and holiday pay;
• Act as administrative support for the local Leadership Team
• Participate and support local supervisors and managers in the creation of OHS strategies (includes leave of absence tracking and WCB incident reporting and claims management), policies, and initiatives to promote a safe and healthy workplace, and be part of the local OHS team;
• Perform general office duties such as answering phones and responding to external inquiries, processing mail and courier services, ordering office supplies, submitting staff expense claims, etc.;
• Other duties as assigned.

Key Attributes and Skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and ability to learn in-house software programs
• Excellent communication (verbal, written, and listening) and able to communicate effectively with a diverse group of people
• Discretion when handling sensitive and confidential information; professional manner in all interactions
• Planning and organization; strong time management skills and ability to multitask and prioritize
• Proactive and able to anticipate needs
• Attention to detail
• Team player
• Reliable

Education and Experience:

• High School Diploma or GED equivalent
• Required minimum 2 years working in a similar role, ideally within a warehouse or production facility
• Completed post-secondary diploma in business administration, HR, or similar, considered an asset
• Past experience with Dayforce or other HRIS systems considered an asset

Working Conditions

• Work is conducted indoors in a warehouse environment and can be subject to temperature conditions. This position is full-time and extended hours may be necessary through peak months.

About the Star Group

We love fresh produce! The Star Group operates in every facet of the produce industry, growing fruits and vegetables in our Canadian greenhouses, partnering with growers across Canada and importing the best and freshest from around the world. Our brands are Just Picked, Big Taste and Inspired Greens, and we believe our products are raising the bar for Canadian produce. If you embody our values of Passion, Persistence and Teamwork and would like to be part of the future of food in Canada, we would love to meet you!

We invite you to visit our website to obtain more information about our companies, divisions, brands and products – www.starproduce.com

Why Us?

• Competitive pay and benefits
• Positive and fun work environment
• Opportunities for professional growth and development
• Be part of an exciting industry!

How to Apply

Please submit your resume (in PDF Form) in confidence. While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent

Schedule:

• 8 hour shift
• Monday to Friday

Application question(s):

• Have you completed a post-secondary diploma in business administration, HR, or similar? Please describe.
• Briefly describe any experience you have with Dayforce or other HRIS systems
• Are you fluent in English (both verbal and written)?
• Do you have HR onboarding experience (screening resumes, interviewing, training etc)?
• Please state your salary expectations.

Education:

• Secondary School (preferred)

Experience:

• HR Administrative Assistant: 1 year (preferred)
• Warehouse or Production Facility: 1 year (preferred)
• MS Office (Word, Excel, PowerPoint, Outlook): 1 year (preferred)