State of Idaho Hiring for Administrative Assistant 2-HQ Job at Meridian, ID Full Time

This position supports our Command Staff in our Meridian Headquarters. We are looking for someone who is a multi-tasker, comfortable working independently and as a member of a team, someone friendly, and able to skillfully handle multiple interruptions, different management styles, and work well with internal and external customers. This person will have access to highly sensitive personnel files and law enforcement information and must conduct themselves professionally and maintain confidentiality.

The successful applicant will perform a wide variety of complex secretarial, office administration, and public relations support functions, administrative office functions, committees, and special projects; apply extensive knowledge of departmental programs and objectives; independently research, compile and organize materials for executives’ use in problem resolution; preparing reports, handling complaints or resolving problems; composing executive correspondence; and experience with filing and record retention.

PLEASE NOTE: The successful applicant will be required to complete a background investigation and polygraph examination. Please review the ISP Drug Policy.

• Provide administrative support for OPS and incident review investigations including document management, database maintenance, and compliance with record retention and confidentiality
• Provide administrative support to five agency executives
• Process public records requests
• Maintain, track, order office supplies
• Answer ISP main phone line
• Compose, format, and submit reports for distribution to the Governor and to district Captains
• Maintain current list of Police Chiefs, County Sheriffs, and County Prosecutors in Outlook
• HQ FAS coordinator
• Perform searches, data entry, record retention in various programs
• Maintain HQ Calendar
• Track Tow Truck FP submissions
• Scheduling and set up and take minutes for HQ meetings

Good knowledge of:

• office support functions including word processing
• filing
• composing a variety of business documents
• reception
• researching, compiling, and summarizing data for reports.

Experience:

• interpreting, applying and explaining complex information such as regulations, policies or services
• independently solving problems/performing liaison activities in a work setting
• coordinating activities requiring complex arrangements.