Log In
Sign Up
United States
State of Illinois Hiring for ADMINISTRATIVE ASSISTANT II, OPTION H7 – 0050200 1 Job at Chicago, IL Full Time
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]>
Job Responsibilities
Agency: Department of Human Services
Opening Date: 1/7/2022
Closing Date/Time: 01/21/2022
Salary: $5047.00-$7,530.00/Monthly
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC028
Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.
DO NOT APPLY ONLINE
**DO NOT CLICK THE APPLY BUTTON**
CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.
Posting Identification # 10-30-9792-31849
Position Overview
Under administrative direction, serves as administrative support to the Director of the Division of Early Childhood in the execution of operating policies, procedures, and protocols. Conducts extensive research, gathers information, and independently performs confidential projects for the Director that are complex in nature. Assists the Director in reviewing and evaluating Division functions and procedures for effectiveness and efficiency. Creates, populates, and maintains formal trackers to record Director assignments along with incoming and outgoing correspondence for the Director. Assists in managing highly sensitive and controversial information that includes financial information (e.g., budgets and salaries), personnel, and other Division issues.
Job Responsibilities
1. Serves as administrative support to the Director of the Division of Early Childhood in the execution of operating policies, procedures, and protocols.
2. Conducts extensive research, gathers information, and independently performs confidential projects for the Director that are complex in nature.
3. Assists the Director in reviewing and evaluating Division functions and procedures for effectiveness and efficiency.
4. Creates, populates, and maintains formal trackers to record Director assignments along with incoming and outgoing correspondence for the Director.
5. Assists in managing highly sensitive and controversial information that includes financial information (e.g., budgets and salaries), personnel, and other Division issues.
6. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
- Requires two years of professional experience in a public or private organization.
Knowledge, Skill and Abilities
- Requires ability to communicate effectively (orally and in writing) and make recommendations that lead to enhanced effectiveness and efficiencies within the Office.
- Requires ability to perform liaison work as a representative of the office to discuss and/or interpret public or private organization programs and procedures for the public and/or other internal/external entities.
- Requires ability to efficiently track status and/or completion of assignments to ensure such assignments are thorough and completed with designated time frames.
Conditions of Employment
- Requires advanced proficiency in Microsoft Office Suite.
- Requires basic proficiency in the use of graphs, charts, and/or maps (e.g., two-dimensional, and ArcGIS).
Work Hours: 8:30 am- 5:00 pm- Monday- Friday
Work Location: Division of Early Childhood
401 South Clinton Street, Chicago
Agency Contact: [email protected]
HR Contact: Krista Buss
Job Function: Administration/Management
CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.
DHS Mission Statement – IDHS’ serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
APPLICATION INSTRUCTIONS
DO NOT APPLY ONLINE.
Please submit application via email to: TO APPLY: SEND BID FORM AND CMS100/B TO [email protected]
Include the Posting ID # and your complete name in the subject line of the email when applying.
Current State Employees:
-
Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- Older versions of the CMS-100B will not be graded or returned to applicants.
- Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.
- Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
- Seeking a Reduction – Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Former State Employees:
-
Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Non-State Employees:
-
Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
- Documentation is required for each Posting/Bid ID or your application(s) will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
