State of Minnesota Hiring for Accts Payable/Receivable or Payroll – Accounting Officer at Fergus Falls, Minnesota Full Time

Working Title: Accounts Payable/Receivable or Payroll Accounting Officer

Job Class: Accounting Officer

Agency: Pollution Control Agency

• Location: St. Paul, Duluth, Brainerd, Detroit Lakes, Marshall, Mankato or Rochester

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/13/2023

• Closing Date : 10/26/2023

• Hiring Agency/Seniority Unit : Pollution Control Agency / Pollution Control-MAPE

• Division/Unit : Operations / Accounting Unit

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday – Friday

• Travel Required : No

• Salary Range: $22.61 – $32.71 / hourly; $47,209 – $68,298 / annually

• Classified Status : Unclassified

• Bargaining Unit/Union : 214 – MN Assoc of Professional Empl/MAPE

• End Date : 10/31/2026

• FLSA Status : Nonexempt

• Telework Eligible : Yes

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This posting is to fill two Accounting Officer positions and the positions are anticipated to last up to three (3) years with a projected end date of October 31, 2026

Each role is responsible for accounting functions, either in the area of Accounts Payable/Receivable or Payroll, within the Accounting Unit at the Minnesota Pollution Control Agency.

As an Accounts Payable/Receivable Accounting Officer, this position receives and tracks vendor invoices throughout the routing and approval process and serves as a point of contact for inquiries on vendor accounts. This position processes invoices for payment through SWIFT such that these accounting functions and fiscal processes are performed accurately and in accordance with state statute, and adhere to state and MPCA accounting policy, practice, and procedure. In addition, this position will track and monitor payments made as part of the reimbursement process. This position will also assist the accounting officer intermediate in managing the annual billing and receipting for the MPCA by creating and processing invoices such that these accounting functions and fiscal processes are performed accurately and in accordance with state statute, MMB policies and procedures, and MPCA policy and procedure.

As a Payroll Accounting Officer, this position will assist in performing the agency’s payroll function. This position will direct and control the agency‘s use of SEMA4 payroll functions, assuring coordination with SEMA4 human resource functions and SEMA4 position funding functions so that MPCA employees are promptly and accurately paid, and that SEMA4 labor distribution functions are maintained and controlled assuring that proper funding accounts are charged to SWIFT. Will also assure that payroll completion schedules are maintained and adhered to by all users. Provide technical expertise to employees regarding SEMA4/ Self Service, severance pay, retroactive pay, bargaining unit settlements, overtime, levies, and garnishments etc.

Minimum Qualifications

Three (3) years of administrative/tehnical level accounting experience and/or supporting payroll functions OR

One (1) year of professional level accounting experience performing accounts payable/receivable, etc. OR

A Bachelor’s Degree in Accounting, Finance, Business Administration, or related field may substitute for the work experience AND

Knowledge of Generally Accepted Accounting Principles and Practices, budgeting principles, and statewide (or comparable) accounting systems.

Computer experience with programs such as Adobe Pro, AdobeSign,and Microsoft Office Suite: Outlook, Word, Excel, MS Teams, and PowerPoint.

Ability to establish and maintain effective working relationships with vendors and customers.

The Minnesota Pollution Control Agency will not sponsor applicants for work visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

Experience working with and reconciling accounts receivables.

Experience processing payroll in SEMA 4, or equivalent human resources system.

Knowledge of the Statewide Integrated Financial Tools (SWIFT) accounting and procurement system or other simila/related Oracle Financial tool(s).

Experience using spreadsheet and word processing software (i.e. Excel, Access, Word) to analyze, review and prepare reports and documents.

Ability to research, interpret, analyze and explain state laws, policies, rules, regulations and procedures as they relate to fiscal operations.

Ability to interpret employment contract language as it relates to payroll requirements.

Ability to interpret federal and state laws and department policies relating to billing, receipting and refunds.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.