Strongco Hiring for Receptionist/ Administrative Assistant Job at Val-d’Or Full Time

Province: Quebec
Branch: Val d’Or
Employment Type: Full Time
Number of Positions: 1

SUMMARY

The Administrative Assistant is responsible for office duties such as ordering office supplies and managing mail, service-related tasks such as assisting in typing service quotations and managing the in-bound and out-bound correspondence for the Department.

DUTIES AND RESPONSIBILITIES

• Answer telephone calls with a high level of customer service.
• Ensuring the highest level of service in all dealings with internal and external customers.
• Greet all visitors and direct them to the appropriate person.
• Work with all Dept.’s in making the branch run smoothly and efficiently.
• Maintain an organized and clean reception area.
• Sort incoming and outgoing mail and couriers.
• Order Stationary & office consumables.
• Prepare delivery books for sold equipment.
• Issue and receive branch purchase orders & communicate with Accounts Payable on various vendor issues.
• Manage Payroll and timecards.
• Communicate with Payroll Dept. on all payroll reports, problems, issues, etc.
• Tracking of employees sick leave and vacation times.
• Update employee lists.
• Rename and file parts delivery slips electronically
• File paperwork froms as per internal policy and controls.
• Credit card reconciliation.
• Any other duties that may be assigned.

CORE COMPETENCIES:

• Excel & Word proficient.
• Detailed-oriented.
• Able to multitask.
• High level of organizational skills.
• Prioritize time sensitive tasks.
• Willingness to work OT when required.
• 2 – 5 years’ experience in a corporate receptionist role.
• Bilingual in French would be an asset.
• Experience with SAP would be an asset.

EDUCATION/ TRAINING:

• Post-secondary diploma and/or relevant work experience.