Sumner College Hiring for Administrative Assistant Job at Remote Full Time

Title: Administrative Assistant

Department: Student Placements

Reports to: Clinical Coordinator

Location: On-site (Cascade Campus, Portland, OR)

Type: Administrative

Hours: 40, FT salaried

Employee benefits: Medical, Dental, 401k

Job Description of Administrative Assistant to the Clinical Coordinator:

The Administrative Assistant is responsible for supporting the Clinical Coordinator by providing administrative assistance in the areas of student paperwork, documentation, scheduling, and student clinical/practicum hours. This role will also assist the Clinical Coordinator in maintaining affiliation agreements and obtaining additional clinical opportunities.

Responsibilities and Duties:

• Responsible for maintaining and updating all paperwork/documentation related to clinical rotation and practicums as needed.
• Assist with updating online databases utilized by clinical facilities (ACEMAPP, CPNW, myClinicalExchange, etc.) which may include; submitting requests, student documents and information, etc. to support the department.
• Update Student Information System and Learning Management System with student information.
• Meet with students as directed by Clinical Coordinator to prepare for the clinical and/or practicum process, ensure students are properly prepared, and that all paperwork is in order.
• Assist students attending clinical rotations and practicum in meeting standards and assuring that they are in-compliance with state and specific partner regulations, including requirement documentation.
• Maintaining and updating clinical affiliation agreements.
• Provide instruction and advising to students in accordance with policies and procedures of the site and of the college.
• Complete tasks, projects, assignments as directed by the Clinical Coordinator.

Preferred Skills of Administrative Assistant to the Clinical Coordinator:

· Associate degree or higher.

· High attention to detail.

· Ability to handle multiple tasks and prioritize last-minute changes.

· Flexibility and grace under pressure.

· Excellent customer service and communication skills.

· Ability to display positive and professional attitude to students, staff, sites and faculty.

· Knowledge of academic culture, policies, and procedures.

· Minimum 2 years of administrative experience, experience in the medical field or education programs preferred.

· Computer skills including working knowledge of MS Word, Excel, PowerPoint.

· Familiarity with Student Information Systems (SIS – Campus Login) and Learning Management Systems (Canvas) including instant messaging systems (Slack) a plus.

Job Types: Full-time, Part-time

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: Remote